Administrative Function Support

Aleron; Norfolk (VA); On-site; USD 30,000 - 33,000; Full time

Job summary

Acara Solutions is seeking a highly organized Administrative Function Support for a 12-month assignment in Norfolk, VA. You will provide essential administrative and project coordination support, keeping records accurate and projects on track, while assisting with financial reporting and operational processes.

The role emphasizes documentation, meeting coordination, data management, and cross-functional support within a global workforce solutions leader.

Qualifications

• High School Diploma or GED.
• 1+ years of administrative experience.
• Proficient with Microsoft Office applications.

Responsibilities

• Maintain project documentation, electronic filing systems, and databases, ensuring information is accurate, complete, and up to date.
• Support project setup, maintenance, and closeout activities while tracking milestones, deadlines, and outstanding action items.
• Assist with financial tracking, reporting, document preparation, and data management to support project reviews.
• Coordinate meetings, monitor shared mailboxes, respond to internal inquiries, and follow up with team members to gather required information.
• Monitor compliance with established processes, manage competing priorities, and provide reliable administrative support to project teams and leadership.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Proactive problem solving

Learn new systems

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

Word

Teams

Job description

Description

Job Title: Administrative Function Support

Location: Norfolk, VA

Employment Type: Contract (12 months)

Industry: Manufacturing

Compensation: $21.57 - $23.64/ hr.

Schedule: 40 hrs/Week. - (1st shifts)

About the Opportunity

• We're seeking a highly organized and detail-oriented Temporary Administrative Project Coordinator to provide essential administrative and project coordination support.


• In this role, you'll help maintain accurate project records, coordinate day-to-day activities, track project progress, and support financial reporting and operational processes.

Why You’ll Love Working Here

• Supportive, team-driven culture that values collaboration, transparency, and accountability.


• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.


• People-first environment that encourages employees to bring their authentic selves to work.


• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting

This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide.

What You’ll Do

• Maintain project documentation, electronic filing systems, and databases, ensuring information is accurate, complete, and up to date.


• Support project setup, maintenance, and closeout activities while tracking milestones, deadlines, and outstanding action items.


• Assist with financial tracking, reporting, document preparation, and data management to support project reviews.


• Coordinate meetings, monitor shared mailboxes, respond to internal inquiries, and follow up with team members to gather required information.


• Monitor compliance with established processes, manage competing priorities, and provide reliable administrative support to project teams and leadership.

Job Requirements

What You’ll Bring

• High School Diploma or GED.


• 1+ years of administrative experience.

What Sets You Apart

• Demonstrate good attention to detail and accuracy.


• Be proactive in identifying issues and seeking solutions.


• Good organizational and time management skills.


• Excellent written and verbal communication skills.


• Ability to prioritize multiple tasks in a fast-paced environment.


• Good attention to detail and accuracy.


• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.


• Ability to learn new systems and processes quickly.


• Self-motivated with a strong sense of accountability.

Additional Information

• Upon offer of employment, the individual will be subject to a background check.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.