Administrative & Front Desk Coordinator

Mesa-Valley-Estates-; Mesquite (NV); On-site; USD 55,000 - 67,000; Full time

Job summary

Mesa Valley Estates in Mesquite, NV is seeking an Administrative/Clerical professional to manage front desk operations, payroll inputs, and resident billing. The role involves greeting visitors, answering calls, maintaining records, and supporting staff with supplies and scheduling.

You will contribute to a safe, well-organized office environment while ensuring resident services run smoothly and efficiently. This full-time position requires reliability and attention to detail.

Qualifications

• Must be free of non-treated communicable diseases.
• CPR/First Aid certification is required.

Responsibilities

• Maintains continuous front desk coverage during assigned times.
• Schedules front desk coverage for lunch and breaks.
• Answers telephone calls and directs to staff.
• Takes messages for staff.
• Greets visitors and assists them as needed.
• Maintains resident sign in/out records.
• Monitors resident activity and alerts staff for safety.
• Monitors door alarm system per policy.
• Operates resident call system and notifies staff when needed.
• Maintains inventory control of office supplies and secures equipment.
• Manages meal tickets, guest ticket sales, and resident trust accounts.
• Daily imputing and upkeep of payroll, time clock, PTO, and other programs.
• Performs monthly resident billing in company program.
• Clerical duties: typing, copying, filing, payroll, mailing, light office work.
• Ensures lobby, reception, and entry kept clean and orderly.
• Notifies staff of unsafe conditions in building/grounds.

Skills

Front desk presence

Safety monitoring

Job description

Mesa Valley Estates in Mesquite, NV is seeking an Administrative/Clerical professional to manage front desk operations, payroll inputs, and resident billing. The role involves greeting visitors, answering calls, maintaining records, and supporting staff with supplies and scheduling.

You will contribute to a safe, well-organized office environment while ensuring resident services run smoothly and efficiently. This full-time position requires reliability and attention to detail.