ADMINISTRATIVE ASSISTANT

Mesa-Valley-Estates-; Mesquite (NV); On-site; USD 55,000 - 67,000; Full time

Job summary

Mesa Valley Estates in Mesquite, NV is seeking an Administrative/Clerical professional to manage front desk operations, payroll inputs, and resident billing. The role involves greeting visitors, answering calls, maintaining records, and supporting staff with supplies and scheduling.

You will contribute to a safe, well-organized office environment while ensuring resident services run smoothly and efficiently. This full-time position requires reliability and attention to detail.

Qualifications

• Must be free of non-treated communicable diseases.
• CPR/First Aid certification is required.

Responsibilities

• Maintains continuous front desk coverage during assigned times.
• Schedules front desk coverage for lunch and breaks.
• Answers telephone calls and directs to staff.
• Takes messages for staff.
• Greets visitors and assists them as needed.
• Maintains resident sign in/out records.
• Monitors resident activity and alerts staff for safety.
• Monitors door alarm system per policy.
• Operates resident call system and notifies staff when needed.
• Maintains inventory control of office supplies and secures equipment.
• Manages meal tickets, guest ticket sales, and resident trust accounts.
• Daily imputing and upkeep of payroll, time clock, PTO, and other programs.
• Performs monthly resident billing in company program.
• Clerical duties: typing, copying, filing, payroll, mailing, light office work.
• Ensures lobby, reception, and entry kept clean and orderly.
• Notifies staff of unsafe conditions in building/grounds.

Skills

Front desk presence

Safety monitoring

Job description

Job Details

Job DetailsJob Location: Mesa Valley Estates - Mesquite, NV 89027Position Type: Full TimeSalary Range: $55,000.00 - $67,000.00 Salary/yearJob Category: Admin - Clerical

Duties

• Maintains continuous coverage of the front desk during assigned times.
• Schedules coverage of the front desk by other community staff for lunch and breaks.
• Answers all incoming telephone calls and directs calls to appropriate staff.
• Takes telephone messages for those staff members unable to answer incoming calls.
• Greets all visitors and assists them as needed.
• Maintains records of resident sign in-sign out.
• Monitors resident activity and alerts staff when assistance is necessary to assure resident safety.
• Monitors door alarm system in accordance with community policy and procedure.
• Operates and monitors resident call system and notifies staff of need for assistance.
• Maintains inventory control system of all office supplies and ensures security of equipment within the business office.
• Manages team member meal tickets, guest ticket sales and resident trust accounts.
• Daily imputing and upkeep of payroll, time clock, PTO requests, and any other company programs.
• Performs monthly resident billing in company program
• Perform clerical work including but not limited to typing, copying, filing, payroll, mailing, and other light office work as assigned by the administrator.
• Assures that the lobby area, reception area and entry are kept clean, neat, and orderly.
• Notifies appropriate staff of unsafe situations within the building or grounds.

Qualifications

• Free of non-treated communicable disease.
• Holds current CPR/First Aid Certification

Physical Demands

• Ability to push, pull, and lift at least 50lbs.
• Ability to bend, squat, and climb stairs.
• Ability to continuously walk or stand.

Universal Precautions

• Potential exposure to blood and bodily fluids.
• Potential exposure to communicable diseases.