Administrative & Fleet Support Coordinator

Etna Shared Services; Grand Rapids (MI); Presencial; USD 36.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus opportunities

Health insurance

Dental/Vision insurance

Life insurance

Disability insurance

401(k) with company match

No Sunday hours

Descripción de la vacante

Etna Supply is seeking an organized Administrative Assistant to support Inter-Commerce Express (ICE). You will provide administrative support, assist with fleet coordination, and maintain accurate records.

This role offers a fast-paced environment with bonus opportunities and a comprehensive benefits package. You will coordinate communication between drivers, HR, and internal teams, ensuring timely responses and professional customer experiences.

Formación

• High school diploma or equivalent required; associate or bachelor's degree is a plus.
• 3+ years administrative experience preferred.
• Experience with fleet coordination or familiarity with DOT requirements is a plus.
• Valid driver’s license and ability to pass a substance screening required.

Responsabilidades

• Provide positive customer experience through professional communication, timely responses, and dependable follow-up.
• Answer department calls and assist with billing and quoting.
• Administer the company fuel card program and coordinate internal use of fleet vehicles.
• Maintain accurate records for vehicle inspections, maintenance, licensing, insurance, and applicable DOT, OSHA, and FMCSA requirements.
• Assist with vehicle claims, incident documentation, and follow-up.
• Help develop and maintain standard operating procedures and fleet policies.
• Coordinate with ICE drivers and HR to support time-off tracking and related communication.
• Provide general office support, including ordering supplies, scanning, filing, data entry, and preparing correspondence.
• Assist with reports, special projects, and other departmental needs.

Conocimientos

Organizational skills

Detail-oriented

Customer service

Communication

Microsoft Office

Fleet coordination

Team collaboration

Educación

High school diploma

Associate/Bachelor’s degree preferred

Herramientas

Fleet management systems

Office equipment

Descripción del empleo

Etna Supply is seeking an organized Administrative Assistant to support Inter-Commerce Express (ICE). You will provide administrative support, assist with fleet coordination, and maintain accurate records.

This role offers a fast-paced environment with bonus opportunities and a comprehensive benefits package. You will coordinate communication between drivers, HR, and internal teams, ensuring timely responses and professional customer experiences.