Administrative & Fiscal Support Associate

State of Maryland; Maryland; On-site; USD 42,000 - 64,000; Full time

Job summary

The Maryland Department of Human Services seeks an experienced administrative professional to support the Director and Program Manager in Rockville, MD. You will manage typing, filing, scheduling, procurement, and fiscal record-keeping, while preparing materials for meetings and maintaining sensitive information with discretion.

Responsibilities include coordinating meetings, recording minutes, processing payments, interfacing with FMIS/Oracle, and maintaining website content for MCW.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Five years performing secretarial work or clerical work involving typing.
• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Responsibilities

• Provide administrative support to the Director and Program Manager.
• Handle procurement, payments, and fiscal records.
• Prepare meeting materials and record official minutes.
• Coordinate meetings and maintain MCW website content.
• Interface with FMIS and Oracle applications; respond to inquiries.

Skills

Typing 40 WPM

Customer service

Spanish fluency

Education

High school diploma or GED

Tools

FMIS

Job description

The Maryland Department of Human Services seeks an experienced administrative professional to support the Director and Program Manager in Rockville, MD. You will manage typing, filing, scheduling, procurement, and fiscal record-keeping, while preparing materials for meetings and maintaining sensitive information with discretion.

Responsibilities include coordinating meetings, recording minutes, processing payments, interfacing with FMIS/Oracle, and maintaining website content for MCW.