Administrative & Fiscal Coordinator (Budget & Grants)

Virginia Tech; Portsmouth (VA); On-site; USD 26,000 - 30,000; Full time

Job summary

Virginia Tech in Portsmouth is seeking an administrative support specialist who can work independently under the Unit Coordinator, handling office operations, purchasing, budgeting, and COOP coordination. The role requires strong computer skills, attention to detail, and the ability to manage multiple tasks, including grant paperwork and communications.

This hourly position emphasizes reliability and compliance with university policies.

Qualifications

• Experience supporting a professional office environment.
• Strong communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks effectively.

Responsibilities

• Provide administrative support to unit faculty and staff.
• Prepare and process purchasing, accounting, and travel reimbursements.
• Maintain accurate expense reports and assist with monthly budget reconciliations.
• Assist with grant paperwork and logistics.
• Support COOP continuity of operations planning.

Skills

Office administration

Communication skills

Time management

Computer skills

Education

Bachelor's degree or equivalent in a related field

Tools

Banner

Excel

Quicken

Job description

Virginia Tech in Portsmouth is seeking an administrative support specialist who can work independently under the Unit Coordinator, handling office operations, purchasing, budgeting, and COOP coordination. The role requires strong computer skills, attention to detail, and the ability to manage multiple tasks, including grant paperwork and communications.

This hourly position emphasizes reliability and compliance with university policies.