Administrative & Financial Operations Specialist

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 25,000 - 30,000; Part time

Job summary

Montana State University is seeking an Administrative Associate III for the Central Agricultural Research Center (CARC) in Moccasin, MT. This role provides administrative, payroll, and accounting support, serving the superintendent and faculty, and representing CARC with internal and external partners.

The position involves reconciling funds, generating payment authorizations, arranging large meetings, and maintaining office manuals.

Qualifications

• Two years of post-secondary education plus three years of full-time (or part-time equivalent) of progressively responsible work experience.
• Demonstrated working knowledge in managing, monitoring, and reconciling financial records.
• Demonstrated competence in organizing and prioritizing multiple work assignments, meeting deadlines, and adapting to changing priorities.
• Demonstrated experience in word processing, spreadsheets, email, and internet programs.
• Demonstrated excellent verbal and written communication skills.

Responsibilities

• Manage day-to-day operations of the front office and act as principal phone and personal contact for CARC.
• Provide administrative assistance to the Superintendent and direct support to faculty and staff; maintain relations with other centers and MSU units.
• Prepare invoices, payment authorizations, deposits, and other university financial forms.
• Monitor purchasing card transitions, reconcile and monitor balances of funds.
• Prepare personnel forms, recruitment authorizations, hiring paperwork, timesheets, and monitor payroll processes.

Skills

Financial management

Office administration

Payroll processing

Communication skills

Attention to detail

Education

Two years post-secondary education

Tools

Chrome River

Job description

Montana State University is seeking an Administrative Associate III for the Central Agricultural Research Center (CARC) in Moccasin, MT. This role provides administrative, payroll, and accounting support, serving the superintendent and faculty, and representing CARC with internal and external partners.

The position involves reconciling funds, generating payment authorizations, arranging large meetings, and maintaining office manuals.