Administrative/Financial Coordinator

University of Oklahoma in; Norman (OK); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative/Financial Coordinator to provide essential administrative and financial support. In this role, you will manage departmental budgets, coordinate payroll, and assist with various administrative tasks. Your skills in Microsoft Office and accounting processes will be vital as you engage with faculty and staff to ensure compliance with university policies. Join a team that values inclusivity and fosters a culture of respect and collaboration, where your contributions will make a significant impact on the academic community and beyond.

Qualifications

• Bachelor's degree in relevant field or equivalent experience required.
• Strong Excel skills and proficiency in Microsoft Office are essential.

Responsibilities

• Manage departmental budgets and coordinate financial transactions.
• Perform administrative duties including travel arrangements and supply orders.
• Assist with faculty progression processes and compliance with policies.

Skills

Office procedures

Accounting processes

Microsoft Office

Oral and written communication

Interpersonal skills

Teamwork

Time management

Excel skills

Organizational skills

Detail-oriented

Business software knowledge

Education

Bachelor's degree in Accounting, Finance, Business, Management, or related field

48 months of related experience in lieu of Bachelor's degree

Tools

Microsoft Office

Job description

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support in the Department of Health and Exercise Science faculty, staff and students.

• Coordinates, creates and manages all departmental account budgets including university, grants, endowments and OU Foundation funds in coordination with chair, faculty and serves as the Shared Business Services Center liaison for coordination of financial, payroll, human resources, and travel transactions.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers.
• Acts as the payroll coordinator for the department in coordination with SBSC.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, setting up meetings and appointments, and assisting with various awards and award committees.
• Maintains confidential records.
• Coordinates faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals and records.
• Assists with the development, implementation, and interpretation of university and department policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, and reserving rooms.
• Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Serves as the departmental liaison with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Skills:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Proficient in Microsoft Office.
• Excellent oral and written communication.
• Excellent interpersonal skills.
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Strong Excel skills including the ability to build and manipulate spreadsheets.
• Highly organized and able to handle multiple projects and deadlines.
• Detail oriented for accuracy of data and information.
• Advanced computer skills with wide knowledge of business software.

Certifications:

• None.

Advertised Physical/Environmental Requirements:

• Standard office environment with extensive computer use.
• Ability to engage in repetitive motion.

Departmental Preferences:

• Experience in Payroll, Finance or Administrative Support.
• OU or higher education experience.
• Supervisory experience.
• Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration.
• Excellent office management skills.
• Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries.
• Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus.
• Ability to learn new systems and processes.
• Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems.
• Experience and interest in event coordination.

Supervision: 1 staff member.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit here.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.