Financial/Administrative Coordinator

University of Oklahoma; Norman (OK); On-site; USD 40,000 - 70,000; Full time

Job summary

An established institution is seeking a Financial/Administrative Coordinator to oversee budget management and financial analysis for capital projects across multiple campuses. This role involves working closely with project managers to ensure accurate tracking of expenditures and compliance with policies. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of accounting processes. Join a dynamic team where your contributions will foster an inclusive and innovative environment, making a meaningful impact on the university community.

Qualifications

• Bachelor's degree in Accounting or Business Administration required.
• Experience in OU software systems preferred.

Responsibilities

• Manage financial aspects of capital projects across multiple campuses.
• Prepare project billing and manage accounts receivable.
• Ensure compliance with federal, state, and university policies.

Skills

Office Procedures

Accounting Processes

Microsoft Office Suite

Detail Orientation

Organization

Communication Skills

Staff Supervision

Problem Solving

Education

Bachelor's Degree in Accounting

Bachelor's Degree in Business Administration

48 months of related experience

Tools

PeopleSoft

LaserFiche

Concur

OU Foundation

Workforce

eBuilder

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Under the supervision of the Business Manager and working directly with the Senior Financial Analyst at A&E Services, the Financial/Administrative Coordinator will provide budget management, administration, and analysis of capital project accounts on all three OU campuses. This position works directly with project managers within the department on construction, architectural, and engineering contract management and tracking expenditures related to those contracts.

Duties Include:

• Financial management of capital projects on the Norman, HSC & Tulsa campuses.
• Assists in the management of accounts receivable for Architectural & Engineering Services.
• Creates monthly project billing and processes CT’s for reimbursement of operating account.
• Responsible for entry in PeopleSoft for invoices, requisitions, and cost transfers for all capital projects on the Norman, HSC, & Tulsa campuses.
• Reconciles capital project accounts and prepares reports for project managers.
• Monitors departmental activities in financial and operational areas for compliance with audit recommendations.
• Monitors financial and budgetary systems for the department.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar and setting up meetings and appointments.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists the business manager with architect/engineer & construction manager selections per Regents policy.
• Assists in the preparation of consultant & construction manager contracts and contract modifications.
• Oversees records maintenance (inventory, personnel, office files, etc.).
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelors degree in Accounting, Business Administration, or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.
• Ability to communicate verbally and in writing.
• Ability to build rapport with contractors, architects/engineers, faculty, and staff.
• Able to supervise staff and communicate directions and expectations effectively.
• Ability to produce reports and complete work within deadlines. Strong initiative to solve problems in a timely manner.

Advertised Physical Requirements:

• Communicate effectively.
• Engage in repetitive motion.
• Standard office environment.

Departmental Preferences:

• Experience in OU software systems including PeopleSoft, LaserFiche, Concur, OU Foundation, Workforce, and/or eBuilder, as well as Microsoft Office products, which includes a high efficiency in Excel, along with Word, Outlook, and Teams.
• Experience in another department at OU, institution of higher education, or architect/engineer/construction management firm.

Supervision: No supervisory duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.