*Administrative/Finance Coordinator

University of Oklahoma; Oklahoma City (OK); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Administrative/Finance Coordinator to provide essential administrative and financial support within a dynamic academic environment. This role involves managing accounts, payroll coordination, and supporting faculty with hiring and funding requests. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in Microsoft Office. Join a prestigious institution that values innovation and collaboration, and contribute to meaningful initiatives in higher education.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Management, or related field required.
• 48 months related experience may substitute for the degree.

Responsibilities

• Managing departmental accounts and reconciling financial reports.
• Handling payroll coordination and administrative duties.
• Coordinating special events and ensuring compliance with policies.

Skills

Knowledge of office procedures and accounting processes

Proficiency in Microsoft Office Suite

Strong interpersonal skills

Strong communication skills

Strong organizational skills

Ability to multitask

Attention to detail

Education

Bachelor's Degree in Accounting

Bachelor's Degree in Finance

Bachelor's Degree in Business Management

48 months related experience

Job description

Join to apply for the *Administrative/Finance Coordinator role at University of Oklahoma

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

Job Description

We are looking for an Administrative/Finance Coordinator. This position provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Duties include:

1. Managing departmental accounts and reconciling financial reports
2. Creating cost certification reports and monitoring expenditures
3. Setting up vendors, processing invoices, and managing budgets and grants
4. Handling payroll coordination, including time sheets and leave tracking
5. Performing administrative duties such as ordering supplies, travel arrangements, and meeting setup
6. Handling personnel issues, onboarding, and training
7. Coordinating special events and overseeing records maintenance
8. Providing faculty support and assisting with hiring and funding requests
9. Ensuring compliance with policies and regulations

Job Requirements

Required education: Bachelor's Degree in Accounting, Finance, Business Management, or related field.

Equivalent/Substitution: 48 months related experience may substitute for the degree.

Skills:

• Knowledge of office procedures and accounting processes
• Proficiency in Microsoft Office Suite
• Strong interpersonal, communication, and organizational skills
• Ability to multitask and work independently
• Attention to detail and accuracy

Working Conditions:

• Sitting for prolonged periods, effective communication, and engaging in repetitive motion
• Standard office environment

Why You Belong at the University of Oklahoma: The university fosters an inclusive culture of respect, civility, and access, enriching our community and advancing innovation, creativity, and collaboration.

Equal Employment Opportunity Statement: The university does not discriminate based on race, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, or veteran status.

Additional Information: Background check required. Employment is full-time, entry level, in higher education industry, located in Oklahoma City, OK.