*Administrative/Finance Coordinator

University of Oklahoma; Oklahoma City (OK); On-site; USD 50,000 - 65,000; Full time

Job summary

Join a premier research university as an Administrative/Finance Coordinator, where you'll provide vital administrative and financial support. In this role, you'll manage departmental accounts, oversee payroll, and coordinate various projects and events. Your contributions will help shape the future of healthcare education and research. This position offers a unique opportunity to work in a collaborative environment that values diversity and innovation, making a significant impact on the community. If you're detail-oriented, organized, and ready to take on new challenges, this role is perfect for you.

Benefits

Health benefits

Retirement plans

Paid time off

Professional development opportunities

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Management required.
• 48 months of related experience can substitute for degree.

Responsibilities

• Manage departmental accounts and reconcile financial reports.
• Coordinate payroll, personnel issues, and special events.
• Perform administrative duties and maintain budget compliance.

Skills

Office procedures

Accounting processes

Microsoft Office Suite

Interpersonal skills

Multitasking

Communication skills

Detail oriented

Organizational skills

Education

Bachelor's Degree in Accounting

Bachelor's Degree in Finance

Bachelor's Degree in Business Management

Tools

PeopleSoft

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description - Administrative/Finance Coordinator (250461)

Job Number:

250461

Organization:

Dept of Pediatrics

Job Location:

Oklahoma

Schedule:

Full-time

Work Schedule: Monday - Friday

Work Type: Onsite

Salary Range: Targeted salary, $50,300, based on experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for an Administrative/Finance Coordinator. This position provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Duties:

• Manages all departmental accounts
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers
• Creates cost spending certification reports
• Monitors and ensures money is spent correctly
• Sets up new vendors and ensures invoices are on the correct accounts
• Makes cash deposits into special accounts
• Maintains budget and grant administration, Pcard management, and OU Foundation funds
• Analyzes departmental financial procedures
• Makes recommendations for change and develops strategy for change
• Acts as the payroll coordinator for the department or provides oversight
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays
• Submits all paper PAF, EPAF, EDR, travel, and PET's
• Picks up pay checks as needed
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise
• Handles personnel issues
• Completes new employee paperwork and ensures accuracy
• Contacts various offices to request information as needed
• Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed
• Secures computer access
• Works with Human Resources Department on various issues
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees
• Solves departmental problems as they arise
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms
• May supervise staff employees
• Ensures work is completed in a timely manner
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests
• Performs various duties as needed to successfully fulfill the function of the position

Job Requirements

Required education: Bachelor's Degree in Accounting, Finance, Business Management, or a related field.

Equivalent/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• Advanced computer skills with wide knowledge of business software
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check? : Yes

Special Indications: None

Job Posting

Feb 25, 2025