Administrative & Financial Coordination Specialist I

State of Maine; Augusta (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health Insurance Coverage

Retirement Plan

Parental leave and paid holidays

Job summary

The State of Maine, Department of Education, Office of Teaching and Learning, seeks an Office Specialist I in Augusta to provide essential financial and administrative support for statewide initiatives.

The role coordinates contracts, payments, travel and procurement, maintains budgets and tracking systems, and ensures compliance with state and federal requirements while delivering accurate, timely support to program staff and partners.

Qualifications

• 1+ years in administrative support or similar role.
• Experience handling financial transactions and reconciliations.
• Familiarity with state procurement, travel, and fiscal procedures.
• Ability to work independently with minimal supervision.

Responsibilities

• Process and reconcile financial transactions.
• Manage contracts, invoices, travel, and purchasing documentation.
• Maintain tracking systems and budgets.
• Ensure compliance with state and federal requirements.
• Review financial documentation for completeness and accuracy.
• Coordinate travel requests and reimbursements.

Skills

Organizational skills

Detail orientation

Communication skills

Procurement knowledge

Tools

Advantage

ARTEMIS

MainePays

DocuSign

P-card management

Job description

The State of Maine, Department of Education, Office of Teaching and Learning, seeks an Office Specialist I in Augusta to provide essential financial and administrative support for statewide initiatives.

The role coordinates contracts, payments, travel and procurement, maintains budgets and tracking systems, and ensures compliance with state and federal requirements while delivering accurate, timely support to program staff and partners.