Administrative Assistant

Green Bay Packaging; Town of Wausau (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks.

You will support the Senior Leadership Team, Sales and Customer Service, manage invoices and credits, coordinate office furnishings, events, and donations, handle mail, and serve as primary backup for Payroll.

Qualifications

• Strong verbal and written communication skills.
• Ability to multi-task and manage change while maintaining accuracy.
• Trustworthy and able to impart confidence to those they work for.
• Ability to anticipate needs and take charge without prompting.
• Ability to prioritize duties and respond to multiple individuals at once.
• Competency in computer/business systems and Microsoft applications, including learning new software.

Responsibilities

• Provide administrative support to division team members, especially Senior Leadership, Sales and Customer Service.
• Manage Accounts Receivable, credits, customer lines of credit, increases, gifts, invoices, etc.
• Coordinate purchase of office furniture and supplies for office, client visits, meetings and events.
• Coordinate events and meetings (catering, merchandise, etc.).
• Support for phone system and prompt attendance of incoming calls and visitors.
• Month end closing duties and reporting.

Skills

Strong communication

Multitasking

Trustworthy

Professional demeanor

Prioritization

Education

Associate degree or comparable experience

Tools

Microsoft Office

Job description

Position Overview

We are hiring an Administrative Assistant and are looking for someone who can provide general administrative support to the division's team members, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, as well as other administrative tasks as needed.

Responsibilities

• Provide administrative support to all division team members but most often to the Senior Leadership Team, Sales and Customer Service as requested.
• Manage Accounts Receivable, credits, customer lines of credit, increases, gifts, Proof Of Deliveries, invoices, etc.
• Coordinate the purchase office furniture and supplies for office, customer visits, meetings, events, etc.
• Coordinate events and meetings (catering, merchandise, etc.).
• Support for phone system.
• Prompt and courteous attendance of incoming calls and visitors not handled by others.
• Month end closing duties and reporting.
• Open and distribute incoming mail and prepare outgoing mail.
• Handle all local and Kress Foundation donations.
• As needed: maintain petty cash, process check requests through Corporate, retiree birthday cards, stock conference rooms (drinks/snacks), monitor lobby label machine, shirts for employees who complete probation, etc.
• Primary back up for Payroll Specialist.

Qualifications

• Strong verbal and written communication skills.
• Ability to multi-task, manage change and maintain accuracy, neatness and focus during interruptions.
• Must evoke trustworthiness and impart confidence to those they work for.
• Ability to anticipate the needs and requirements and take charge without prompting or supervision.
• Ability to prioritize duties and in general be able to respond to multiple individuals at once.
• Ability to work professionally with every level of GBP, our customers and our suppliers.
• Associate degree or comparable experience
• Minimum of 5 years in an office environment.
• Competency in computer/business systems and Microsoft applications, including the ability to learn new computer system applications for input, maintenance and inquiries.

Compensation & Benefits

In addition to a competitive wage, the selected candidate will enjoy a comprehensive benefit package including medical, dental, vision, prescription drug, wellness programs, LTD, life insurance, and company matching 401(k). Green Bay Packaging benefits may vary by position or division.

Company Overview

Started in 1933, Green Bay Packaging Inc. is a family-owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, WI, Green Bay Packaging Inc. employs over 5,000 team members and operates more than 40 facilities in 16 states. Green Bay Packaging is committed to innovative product development, sustainable forestry practices, and emphasizes safety, quality, and continuous improvement. For more information, visit gbp.com.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.