Administrative Associate III – Front Office & Finance

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Retirement benefits

Health insurance

Job summary

EARC is part of Montana State University and provides agricultural research support to eastern Montana and beyond. The Administrative Associate III serves as the primary front office contact, assisting with financial, purchasing, personnel, and event-related activities while collaborating with the Superintendent, faculty, and staff.

Qualified applicants at different career levels are encouraged to apply; MSU offers a comprehensive benefits package including paid leave, holidays, retirement, and

Qualifications

• Two years of experience in administrative, office management, bookkeeping, or similar roles.
• Experience using Microsoft Office applications (Word, Excel, email).
• Experience working with financial records, invoices, budgets, or other financial transactions.
• Ability to organize and prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Strong attention to detail and accuracy when handling records.

Responsibilities

• Manage the day-to-day operations of the front office, including answering phones, visitors, calendars, and correspondence.
• Process and monitor financial transactions, including invoices, purchasing, and travel reimbursements.
• Assist with personnel and payroll activities, including hiring paperwork and timesheets.
• Coordinate and support meetings and center events (e.g., Annual Field Day, advisory board meetings).
• Maintain office records, reports, supplies, and center materials.
• Communicate with university offices, other centers, vendors, producers, and the public.
• Perform other administrative duties as needed to support the center.

Skills

Office administration

MS Office

Financial records

Time management

Attention to detail

Education

Post-secondary education

Job description

EARC is part of Montana State University and provides agricultural research support to eastern Montana and beyond. The Administrative Associate III serves as the primary front office contact, assisting with financial, purchasing, personnel, and event-related activities while collaborating with the Superintendent, faculty, and staff.

Qualified applicants at different career levels are encouraged to apply; MSU offers a comprehensive benefits package including paid leave, holidays, retirement, and