EARC Administrative Associate III

Montana State University - Office of Student Engagement

Bozeman (MT)

On-site

USD 23,000 - 32,000

Full time

37 hours ago

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Benefits offered by this job

Paid vacation

Paid holidays

Retirement benefits

Health insurance

Job summary

EARC is part of Montana State University and provides agricultural research support to eastern Montana and beyond. The Administrative Associate III serves as the primary front office contact, assisting with financial, purchasing, personnel, and event-related activities while collaborating with the Superintendent, faculty, and staff.

Qualified applicants at different career levels are encouraged to apply; MSU offers a comprehensive benefits package including paid leave, holidays, retirement, and

Qualifications

Two years of experience in administrative, office management, bookkeeping, or similar roles.
Experience using Microsoft Office applications (Word, Excel, email).
Experience working with financial records, invoices, budgets, or other financial transactions.
Ability to organize and prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
Strong attention to detail and accuracy when handling records.

Responsibilities

Manage the day-to-day operations of the front office, including answering phones, visitors, calendars, and correspondence.
Process and monitor financial transactions, including invoices, purchasing, and travel reimbursements.
Assist with personnel and payroll activities, including hiring paperwork and timesheets.
Coordinate and support meetings and center events (e.g., Annual Field Day, advisory board meetings).
Maintain office records, reports, supplies, and center materials.
Communicate with university offices, other centers, vendors, producers, and the public.
Perform other administrative duties as needed to support the center.

Skills

Office administration

MS Office

Financial records

Time management

Attention to detail

Education

Post-secondary education

Job description

Position Details

Position Information

Announcement Number STAFF - VA - 27070 For questions regarding this position, please contact:

Chengci Chen

cchen@montana.edu

406-994-2210

Classification Title Admin Assoc III Working Title EARC Administrative Associate III Brief Position Overview

The Eastern Agricultural Research Center (EARC) located in Sidney, MT is looking for a dependable, organized, and personable administrative professional to support the work of the research center.

The Administrative Associate III serves as the primary contact for the center’s front office and works closely with the Superintendent, faculty, researchers, and staff on day-to-day administrative, financial, purchasing, personnel, and event-related activities.

The Administrative Associate III represents EARC and its interests to entities outside and within the university.

Position Number 4N0240 Department AES EARC Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $20.00 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Hourly If other, please specify Recruitment Type Open

General Statement

EARC is part of Montana State University and performs agricultural research that directly benefits farmers, ranchers, and communities across eastern Montana and beyond.

Qualified applicants at different stages of their careers are encouraged to apply. MSU offers a comprehensive benefits package, including paid vacation and sick leave, paid holidays, retirement benefits, and health, dental, vision, and other insurance options.

Training will be provided on Montana State University accounting systems, policies, procedures, and other job-specific responsibilities.

Duties and Responsibilities

Manage the day-to-day operations of the EARC front office, including answering phones, assisting visitors, maintaining calendars, preparing correspondence and documents, and providing administrative support to the Superintendent, faculty, and staff.
Process and monitor financial transactions, including invoices, purchasing, deposits, travel reimbursements, and university accounts.
Assist with personnel and payroll activities, including hiring paperwork, employee records, timesheets, and monthly payroll processes.
Assist the superintendent in coordinating and supporting EARC meetings, the Annual Field Day, advisory board meetings, and other center events.
Maintain office records, manuals, reports, supplies, and other materials, and assist with compiling weather information and EARC annual research reports.
Assisting the Superintendent in communicating with university offices, other research centers, Extension offices, vendors, agricultural producers, and the public.
Perform other administrative duties as needed to support the center.

Required Qualifications – Experience, Education, Knowledge & Skills

Two years of experience in administrative, office management, bookkeeping, or similar roles.
Experience using Microsoft Office applications, including word processing, spreadsheets, email, and similar office software.
Experience working with financial records, invoices, budgets, bookkeeping, accounting, or other financial transactions.
Demonstrated ability to organize and prioritize multiple responsibilities, meet deadlines, and adapt to changing priorities while maintaining a positive, effective, and professional attitude.
Strong attention to detail and accuracy when working with financial, personnel, and other records.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Two years of post-secondary education
Experience with bookkeeping, accounting, purchasing, payroll, or financial recordkeeping.
Experience working in a university, government, agricultural, or other public-sector setting.
Experience coordinating meetings, events, or other community activities.
Experience working with policies and procedures related to purchasing, financial transactions, or personnel.

The Successful Candidate Will

Maintain the confidentiality of records and information;
Communicate effectively with employees, students, and the public, both in-person and over the phone;
Establish and maintain effective working relations with co-workers and the public;
Represent the Eastern Ag Research Center, the Department, and MSU professionally and courteously.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but is a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date Close Date

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents