Administrative & Finance Assistant

United Enertech Corp.; Chattanooga (TN); On-site; USD 19,000 - 22,000; Full time

Job summary

United Enertech Corp. is seeking an Administrative & Finance Assistant to support front-office operations, HR tasks, and financial administration in Chattanooga, TN.

You will greet visitors, manage the reception, help coordinate meetings, maintain records, assist with onboarding, post job openings, process invoices, and track expenses. The role requires confidentiality, professionalism, and strong organizational skills in a dynamic environment.

Qualifications

• Experience in administrative support and office operations.
• Bi-lingual required (e.g., English + another language).
• Proficiency in MS Office and data entry.
• Basic understanding of HR and employment documentation.
• Foundational finance or bookkeeping knowledge.

Responsibilities

• Reception & office support: greet visitors and manage the front desk.
• HR support: onboarding, records, and interview scheduling.
• Finance support: process invoices, track expenses, and assist month-end tasks.

Skills

Strong organizational skills

Excellent communication

Bilingual

MS Office proficiency

HR & finance basics

Tools

Microsoft Office

Job description

Role Overview

The Administrative & Finance Assistant provides essential support across front-office operations, human resources, and financial administration. This role ensures smooth daily operations, delivers an excellent first impression to visitors, and supports internal teams with accuracy, confidentiality, and professionalism. It's ideal for someone who thrives in a dynamic environment and enjoys being the organizational backbone.

Key Responsibilities

Reception & Office Support

• Front-desk coordination: Greet visitors, answer incoming calls, and manage the reception area.
• Office administration: Maintain supplies, coordinate mail and deliveries, and support general office logistics.
• Scheduling assistance: Help coordinate meetings, conference rooms, and company events.

Human Resources Support

• Onboarding assistance: Prepare new-hire paperwork, coordinate orientation schedules, and maintain employee files.
• HR recordkeeping: Update employee databases, track training, and support compliance documentation.
• Recruitment coordination: Post job openings, screen resumes, and schedule interviews.

Finance & Accounting Support

• Invoice processing: Assist with accounts payable and receivable, including data entry and reconciliation.
• Expense tracking: Support employee expense reporting and credit card reconciliation.
• Financial documentation: Maintain organized financial records and assist with month-end tasks.

Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer-service mindset. Must be Bi-Lingual
• Proficiency in office software such as Microsoft Office or similar tools.
• Basic understanding of HR processes and employment documentation.
• Foundational finance or bookkeeping knowledge.
• High level of confidentiality and professionalism.

Pay DOE: $14.00 - $16.00 hourly