Administrative & Facilities Coordinator

Pattillo Brown & Hill LLP; Waco (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Pattillo Brown & Hill LLP is seeking an Administrative Coordinator to join our Waco team. This role blends administrative support with facilities coordination, partnering with vendors and internal departments to deliver reliable service to clients and colleagues.

The ideal candidate is highly organized, detail oriented, and capable of managing multiple tasks in a fast-paced environment, with a professional demeanor and a commitment to quality.

Qualifications

• Professional appearance and dependable attitude.
• Strong organizational skills with attention to detail.
• Experience with MS Outlook, Word, Excel; willingness to learn PBH software.
• Able to manage multiple tasks in a fast-paced office.
• Experience in office administration or facilities coordination preferred.

Responsibilities

• Provide administrative support to departments and handle calls professionally.
• Coordinate building maintenance and vendor relationships to ensure timely service.
• Assist with seasonal projects and decor, including purchasing where needed.
• Handle document scanning, filing, and mail distribution with accuracy.
• Support cross-department tasks and adapt to changing priorities.

Skills

Administrative support

Detail oriented

Multi-tasking

Vendor coordination

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Pattillo Brown & Hill LLP is seeking an Administrative Coordinator to join our Waco team. This role blends administrative support with facilities coordination, partnering with vendors and internal departments to deliver reliable service to clients and colleagues.

The ideal candidate is highly organized, detail oriented, and capable of managing multiple tasks in a fast-paced environment, with a professional demeanor and a commitment to quality.