Future Opening: Administrative Coordinator

Pattillo Brown & Hill LLP; Waco (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Pattillo Brown & Hill LLP is seeking an Administrative Coordinator to join our Waco team. This role blends administrative support with facilities coordination, partnering with vendors and internal departments to deliver reliable service to clients and colleagues.

The ideal candidate is highly organized, detail oriented, and capable of managing multiple tasks in a fast-paced environment, with a professional demeanor and a commitment to quality.

Qualifications

• Professional appearance and dependable attitude.
• Strong organizational skills with attention to detail.
• Experience with MS Outlook, Word, Excel; willingness to learn PBH software.
• Able to manage multiple tasks in a fast-paced office.
• Experience in office administration or facilities coordination preferred.

Responsibilities

• Provide administrative support to departments and handle calls professionally.
• Coordinate building maintenance and vendor relationships to ensure timely service.
• Assist with seasonal projects and decor, including purchasing where needed.
• Handle document scanning, filing, and mail distribution with accuracy.
• Support cross-department tasks and adapt to changing priorities.

Skills

Administrative support

Detail oriented

Multi-tasking

Vendor coordination

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Fee Based • PB&H-Waco Landmark

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

Position Summary

Pattillo, Brown & Hill, L.L.P. is seeking a dependable and detail-oriented Administrative Coordinator to join our team. This position plays a vital role in the daily operations of our office, combining administrative support with oversight of building maintenance and vendor coordination. The ideal candidate is highly organized, resourceful, and enjoys working in a collaborative environment while taking pride in delivering exceptional service to both clients and colleagues.

Key Responsibilities

Administrative Support

• Represent PB&H with professionalism and a positive attitude while providing quality support to all departments
• Process tax returns, financial statements, quarterly payroll reports, data entry and other client documents
• Provide backup and relief support to other administrative team members as needed
• Answer incoming calls and direct callers to the appropriate contact with courtesy and professionalism
• Maintain clear and professional communication in person, over the phone, and via email
• Complete various administrative projects accurately and on time
• Manage document scanning, copying, filing, mail distribution, administrative errands, and other duties as assigned

Facilities and Vendor Coordination

• Serve as the primary contact for building-related needs, overseeing vendor relationships and ensuring timely maintenance, repairs, and contracted services
• Manage service providers for janitorial, kitchen, landscaping, HVAC, and other facility-related needs, ensuring smooth day-to-day operations
• Oversee building upkeep, including scheduled maintenance and repairs for office features, appliances, and equipment, coordinating with appropriate vendors as needed
• Monitor waste management, shipping services, and other essential vendor contracts to ensure consistent service quality across the office

Special Projects & Seasonal Coordination

• Collaborate with leadership on preparation and distribution of client holiday cards
• Coordinate holiday décor and work with vendors on installation and takedown
• Assist with office improvement projects including purchasing and assembling furniture or temporary workspace setups

Qualifications

• Professional appearance, dependable, positive attitude, and willingness to learn
• Strong organizational skills and ability to follow detailed instructions
• Proficient in Microsoft Outlook, Word, and Excel with a willingness to learn PB&H-specific software; technology savvy is a must
• Comfortable managing multiple tasks and priorities in a fast-paced environment
• Ability to stay organized, focused, and accurate during high-volume periods tied to tax deadlines
• Flexibility to work occasional overtime during peak seasons
• Prior experience in office administration or facilities coordination is preferred

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.

Who we are:

Over 200 professionals await to meet each client’s individualized accounting needs. With offices located throughout Waco, Temple, and Hillsboro, Texas as well as Albuquerque, New Mexico, our team is committed to providing an entirely unique blend of technical expertise, responsiveness and understanding. From accounting services to governmental audits, corporate assessments to financial institutions, PB&H promises to redefine the idea of what it means to be full-service.

Our History

The firm was founded in 1923 by Waco’s first CPA, Frank L. Wilcox. Mr. Wilcox was married to the daughter of former Governor of Texas and Baylor University President, Pat Neff. As he grew in his career, Mr. Wilcox went on to be elected the Mayor of Waco, President of TSCPA and Vice President of the AICPA. As the firm gained traction, he added Pat Pattillo (also a former Mayor of Waco and Past President of the TSCPA!), Rodney Brown and Walter Hill as partners. Together, they created a basis for our firm today, branding their legacy within the Waco community. After Mr. Wilcox’s death, the firm’s name officially became Pattillo, Brown & Hill, L.L.P. In 1997, our Hillsboro office was acquired, with our firm in Albuquerque joining shortly after in 1998, followed by our Temple office in 2001. Our expansion into these communities is just the beginning of what is on our horizon!

I was referred to this position by a current employee