Administrative Facilities Coordinator

ZipRecruiter; Houston (TX); On-site; Full time

Job summary

A leading company in a corporate setting is hiring for an administrative position in downtown Houston. The role involves coordinating office facilities, managing expense reports, and facilitating events. Ideal candidates should possess strong organizational skills, proficiency in MS Office, and at least two years of relevant experience.

Benefits

Paid parking

Paid overtime

Qualifications

• Minimum of 2 years administrative assistant or related experience required.
• Exceptional customer service skills.
• Proficiency in MS Office and ability to learn new software.

Responsibilities

• Oversee and coordinate space planning initiatives and maintain desk location maps.
• Assist with employee event planning and setup.
• Track and report monthly expenses for Corporate Facilities P-Card.

Skills

Intermediate Excel

Customer Service

Attention to Detail

Time Management

Organizational Skills

Verbal Communication

Written Communication

Tools

MS Office

Adobe Illustrator

Oracle

SAP

Job description

Job Description

OPPORTUNITY TO JOIN A GREAT COMPANY - CORPORATE SETTING - HIRING ONE MORE DUE TO GROWTH

LOCATION: DOWNTOWN - IN-OFFICE POSITION - PAID PARKING - $26-28/hr - PAID OVERTIME - OVERTIME REQUIRED WITH OR WITHOUT NOTICE

RELEVANT EXPERIENCE: FACILITIES DEPARTMENT OR OIL AND GAS INDUSTRY A PLUS

SKILLS REQUIRED: INTERMEDIATE EXCEL; EXPERIENCE WITH ORACLE, SAP, OR ADOBE A PLUS

• Oversee and coordinate space planning initiatives (updating floor plans, desk moves, restacks)
• Coordinate, update, and maintain desk location maps for new and existing employees, including non-employees
• Assist Facilities & Office Administration Manager with employee event planning and setup
• Manage parking garage and metro account assignments and costs
• Track and report monthly expenses for Corporate Facilities P-Card
• Order items for employee events (e.g., gifts, flowers) as requested
• Coordinate with Supplier Compliance to establish new vendors and manage purchase orders
• Reconcile vendor invoices and initiate payments
• Renew annual permits with the City of Houston for gatherings, food vendors, etc.
• Renew USPS caller service and PO Box accounts annually
• Facilitate onboarding for new hires, including Office Services orientation
• Minimum of 2 years administrative assistant or related experience required
• Exceptional customer service skills
• Attention to detail with effective time management and organizational skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, Outlook); Adobe Illustrator helpful; ability to learn new software