Administrative Executive Assistant

PCS Home Group; Lacey (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

PCS Home Group in Lacey, WA seeks a highly organized Real Estate Executive Administrator to support the owner and multiple business areas, including real estate, property management, marketing, and client experience.

You’ll manage emails, calendars, meetings, documents, and CRM tasks, coordinate teams, and help implement systems and workflows as the business grows.

Qualifications

• Highly organized, proactive administrator with strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience supporting real estate, property management, or small business teams is a plus.

Responsibilities

• Manage business emails, calendars, meetings, reminders, and priorities.
• Help owner stay focused on deadlines and high-value activities.
• Track projects and delegated tasks and follow up to keep things moving.
• Coordinate team meetings, onboarding, and recurring responsibilities.
• Maintain trackers, checklists, calendars, and office resources.
• Manage lead distribution and follow-up processes.
• Maintain CRM with contacts, notes, tasks, stages, tags, and follow-up plans.
• Prepare buyer/seller materials and client communications.
• Support client experience from initial contact through closing and beyond.
• Assist with transaction checklists, deadlines, scheduling, and follow-up.
• Coordinate past-client and sphere follow-up, gifts, testimonials, and relationship-building.

Skills

Executive support

Calendar management

CRM maintenance

Marketing coordination

Team coordination

Communication

Tools

CRM software

Canva

Microsoft Office

Job description

Job Description

Job Description

** Real Estate Executive Administrator**

PCS Home Group | Lacey, WA
W-2 | Full-Time | In Office

PCS Home Group is looking for a highly organized, proactive Administrative Executive Assistant to help support the day-to-day operations of our growing real estate and property management business.

This is not a traditional receptionist or basic administrative position. We’re looking for someone who enjoys keeping people, projects, systems, and deadlines organized—and who is comfortable taking initiative rather than waiting to be told what to do next.

You’ll work closely with the owner and support multiple areas of the business, including real estate, property management, marketing, client experience, team operations, and business systems.

This is also an evolving role. As PCS Home Group grows, responsibilities may shift or expand based on the needs of the business, your strengths, and opportunities to improve our operations.

** About PCS Home Group**

PCS Home Group is a Washington-based real estate brokerage and property management company with a strong focus on relocation and serving military families, veterans, homeowners, buyers, sellers, investors, and tenants.

We believe in providing knowledgeable, compassionate service while making the real estate and relocation process as organized and seamless as possible.

** What You’ll Do**

** Executive & Team Support**

• Manage business emails, calendars, meetings, reminders, and daily priorities.
• Help the owner stay focused on deadlines, commitments, and high-value activities.
• Track projects and delegated tasks and follow up to keep things moving.
• Coordinate team meetings, training, onboarding, and recurring responsibilities.
• Maintain company trackers, checklists, administrative calendars, and office resources.

** Leads, Clients & Transactions**

• Manage lead distribution and monitor follow-up.
• Maintain our CRM, including contacts, notes, tasks, stages, tags, and follow-up plans.
• Prepare buyer, seller, pre-listing, and other client materials.
• Help maintain a consistent client experience from initial contact through closing and beyond.
• Assist with transaction checklists, deadlines, scheduling, communication, and follow-up.
• Help coordinate past-client and sphere follow-up, client gifts, appreciation activities, reviews, testimonials, and other relationship-building efforts.

** Marketing & Content**

• Help manage the company's marketing and content calendar.
• Create social media graphics and marketing materials using Canva.
• Coordinate social media content, property marketing, videos, newsletters, email campaigns, direct mail, and open-house materials.
• Maintain company social media accounts, online profiles, website content, and presentation materials.
• Research new marketing opportunities, platforms, and ideas.

** Property Management Support**

• Provide administrative support to our property management division.
• Maintain organized owner, tenant, vendor, and property records.
• Help coordinate inspections, maintenance appointments, vendor access, and follow-up.
• Track lease-related deadlines, owner communications, and recurring property management tasks.
• Assist with preparation for monthly property management meetings.

** Systems & Operations**

• Help create, document, and improve company systems and workflows.
• Maintain organized templates, forms, shared files, checklists, and operational resources.
• Identify opportunities to automate, simplify, or improve repetitive processes.
• Assist with implementing and integrating new technology and workflows.