Administrative & Events Lead for MEMES Center

University of California Los Angeles; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

UCLA Anderson Center for Management of Enterprise in Media, Entertainment & Sports (MEMES) seeks an Administrative Specialist to act as daily administrator for conferences, courses, and programs. You will manage calendars, travel, and communications while coordinating center events and logistics.

The role involves supporting development initiatives, managing the contact database, and updating the center’s website and social channels. Evening/weekend events may be required.

Qualifications

• Professional demeanor to provide proactive and pleasant communication to all constituencies.
• Demonstrated skill in providing quality customer service in high traffic environments and excellent oral communication skills.
• Demonstrated high-level skill in professionally coordinating telephone, interpersonal, electronic and print communications.
• Ability to speak with senior executives, students, faculty and staff from diverse backgrounds.
• Strong organization and multi-tasking abilities under deadlines.
• Independent work style with minimal direction.
• Creative thinking and problem-solving abilities.
• Excellent command of English language, proofreading and editing.
• Experience coordinating large-scale conferences and events.
• Proficiency with Windows PC, LAN navigation, email management.
• MS Word, Excel, PowerPoint for business docs and reports.
• Familiarity with Internet research and library resources.
• General knowledge of Adobe Acrobat, PAC, UCLA Express, Photoshop.
• Typing 50 WPM.
• General office management responsibilities.
• Availability for occasional evenings or weekend events.
• CRM database knowledge (ACT or similar) preferred.
• Entertainment/media/tech industry knowledge preferred.
• Canva, Illustrator, Photoshop, HTML, WordPress knowledge preferred.

Responsibilities

• Serve as the daily administrator for the MEMES center and related programs.
• Manage calendars, meetings, travel arrangements and executive scheduling.
• Coordinate center communications, mass mailings, newsletters, and web/social updates.
• Oversee office operations, supplies, and event logistics for conferences.
• Support development initiatives and student/industry programs.
• Greet visitors and act as primary office contact.

Skills

Professional demeanor

Customer service

Communications

Executive communication

Organization

Independence

Creative thinking

Proofreading

Event coordination

PC proficiency

MS Office

Research skills

Adobe tools

Typing

Office management

Evening hours

CRM software

Industry knowledge

Canva

Illustrator

Photoshop

HTML

WordPress

Tools

PAC

UCLA Express

Photoshop

Acrobat

Job description

UCLA Anderson Center for Management of Enterprise in Media, Entertainment & Sports (MEMES) seeks an Administrative Specialist to act as daily administrator for conferences, courses, and programs. You will manage calendars, travel, and communications while coordinating center events and logistics.

The role involves supporting development initiatives, managing the contact database, and updating the center’s website and social channels. Evening/weekend events may be required.