Administrative Specialist - Events & Programs Lead

University of California - Los Angeles (UCLA); Los Angeles (CA); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

UCLA Anderson Center for Media, Entertainment & Sports (MEMES) seeks an Administrative Specialist to run daily office operations, schedule the Executive Director, and support student and industry programs. You will coordinate conferences, summer programs, and communications, while maintaining CRM data and updating the Center’s website and social media.

The role requires strong organizational skills, professionalism, and the ability to work evenings or weekends as needed.

Formación

• Proactive and pleasant communication with diverse constituencies.

Responsabilidades

• Oversee daily administration for MEMES & Center operations.
• Manage ED's calendar, meetings, and travel arrangements.
• Coordinate conferences, events, and courses for MBA programs and summer programs.
• Handle emails, phone inquiries, and external communications.
• Manage CRM database and website/social media updates.
• Greet visitors and manage general office operations and supplies.
• Support with program logistics, gifts, and speaker coordination.
• Additional duties as needed.

Conocimientos

Professional demeanor

Customer service

Executive/phone/email coordination

Organization/multi-tasking

Independent work

Creativity/innovation

Proofreading

Conference/event coordination

Windows PC proficiency

MS Word/Excel/PowerPoint

Internet research

Adobe Acrobat

Online Purchasing & PAC

UCLA Express

Photoshop/Illustrator/Canva

Typing 50 WPM

Office management

Evening/weekend events

CRM (ACT)

Entertainment/Media knowledge

HTML/WordPress

Herramientas

Adobe Acrobat

PAC (Accounts Payable)

UCLA Express

Photoshop

Illustrator

Canva

HTML

WordPress

Descripción del empleo

UCLA Anderson Center for Media, Entertainment & Sports (MEMES) seeks an Administrative Specialist to run daily office operations, schedule the Executive Director, and support student and industry programs. You will coordinate conferences, summer programs, and communications, while maintaining CRM data and updating the Center’s website and social media.

The role requires strong organizational skills, professionalism, and the ability to work evenings or weekends as needed.