Administrative Office & Events Coordinator (Onsite)

Socket.dev; Ithaca (MI); On-site; USD 36,000 - 43,000; Full time

Job summary

The School of Operations Research and Information Engineering (ORIE) at Cornell University is seeking an Administrative Office Coordinator to manage daily operations and events on the Ithaca, NY campus.

In this front-facing role you will coordinate front-office activities, supervise student workers, handle budgets and travel, and support seminars, colloquia, and department programs. The position is fully onsite with opportunities for professional development.

Qualifications

• Associate's degree and 2-4 years of relevant administrative, operational, program coordination, or office management experience.
• Demonstrated ability to manage multiple projects, deadlines, and administrative processes simultaneously.
• Strong organizational systems and attention to detail.
• Excellent customer service and interpersonal skills.
• Experience serving as a primary point of contact for diverse stakeholders.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently, exercise sound judgment, and follow through on assignments without close supervision.
• Experience coordinating events as part of a broader administrative role.
• Experience maintaining records, tracking recurring activities, and managing confidential information.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and shared collaboration platforms.
• Ability to adapt to changing priorities while maintaining accuracy and professionalism.
• Availability for occasional evening and weekend departmental events, including Commencement during Memorial Day Weekend.

Responsibilities

• Coordinate front-office operations and serve as a key resource for faculty, staff, students, and guests.
• Recruit, train, schedule, and supervise student employees who support office operations.
• Manage conference room and departmental space reservations.
• Coordinate office supply procurement, shipping, mail distribution, and equipment management.
• Serve as a liaison with service providers and vendors.
• Assist with basic audiovisual troubleshooting and office technology support.
• Maintain shared departmental spaces to ensure they remain organized, functional, and welcoming.
• Coordinate venues, travel, catering, lodging, budgets, communications, reimbursements, and logistics for events.
• Schedule speakers and manage travel arrangements for seminars and colloquia.
• Track budgets and prepare post-event reports.

Skills

Organizational skills

Time management

Customer service

Communication skills

Interpersonal skills

Multitasking

Judgment

Education

Associate's degree

Tools

Microsoft Office

Excel

Word

Outlook

Shared collaboration platforms

Job description

The School of Operations Research and Information Engineering (ORIE) at Cornell University is seeking an Administrative Office Coordinator to manage daily operations and events on the Ithaca, NY campus.

In this front-facing role you will coordinate front-office activities, supervise student workers, handle budgets and travel, and support seminars, colloquia, and department programs. The position is fully onsite with opportunities for professional development.