Administrative & Data Reporting Coordinator

Openwork, formerly Meador Staffing Services; League City (TX); On-site; USD 37,000 - 47,000; Full time

Job summary

Openwork seeks an Administrative & Data Reporting Coordinator to support administrative operations, document control, purchasing, KPI reporting, and basic Power BI reporting within a fast-paced industrial environment.

This coordinator role emphasizes strong Excel and data reporting skills, with responsibilities across front-desk duties, office coordination, and routine management reporting. A balanced mix of administrative and analytical work is expected.

Qualifications

• Strong Excel and Microsoft 365 skills.
• Experience with data, KPIs, and reporting.
• Ability to maintain and modify basic dashboards in Power BI.
• Comfort balancing analytical tasks with administrative/front-desk duties.

Responsibilities

• Administrative & Front Desk Support – 25% of duties.
• Excel & KPI Reporting – maintain spreadsheets, reports, and tracking.
• Power BI & Data Analysis – modify dashboards using basic data sources.
• SAP & Purchasing Support – assist with purchasing and related transactions.

Skills

Excel

Power BI

KPI reporting

Data analysis

Administrative skills

Front desk

Communication

Tools

SAP

M-Files

Job description

We are assisting our client to identify a candidate for the role of:

SALARY: $27 - $34 per hour.

TYPE: Long Term Contract

We are seeking a highly organized and analytical Administrative & Data Reporting Coordinator to support administrative operations, document control, purchasing, KPI reporting, and basic Power BI reporting within a fast-paced industrial/terminal environment.

This is first and foremost a Coordinator position, not a dedicated Data Analyst or Power BI Developer role. The ideal candidate will have strong administrative and organizational skills along with above-average Excel and data reporting capabilities.

We would prefer someone who leans slightly stronger on the analytical/data side, provided they are comfortable with and willing to handle the administrative and front-desk responsibilities that are an important part of the position.

Approximate Responsibilities

• Administrative & Front Desk Support – 25%
• Provide general administrative support to the office and leadership team.
• Greet visitors and assist with front-desk responsibilities.
• Coordinate meetings, communications, records, and other administrative activities.
• Excel & KPI Reporting – 25%
• Maintain and update Excel spreadsheets, reports, and KPI tracking.
• Compile, organize, validate, and analyze data.
• Identify trends and prepare accurate management reporting.
• Create and maintain charts, summaries, and routine reports.
• Maintain organized electronic documentation and records.
• Ensure documents are accurate, current, and properly maintained.
• SAP & Purchasing Support – 15%
• Assist with purchasing and related transactions in SAP.
• Maintain accurate purchasing records and supporting documentation.
• Coordinate routine purchasing and administrative activities.
• Power BI & Data Analysis – 15%
• Maintain and modify existing Power BI dashboards.
• Develop relatively straightforward dashboards using structured Excel and other established data sources.
• Work with basic Power Query, visualizations, filters, KPI reporting, and trend analysis.
• Advanced data modeling, SQL, complex integrations, or Power BI architecture are not required.

The successful candidate should bring:

• Strong Excel and Microsoft 365 skills.
• Strong administrative, organizational, and follow-through skills.
• Experience working with data, KPIs, and reporting.
• Sufficient Power BI experience to independently maintain and modify basic dashboards and reporting.
• Ability and willingness to balance analytical responsibilities with administrative and front-desk duties.
• Strong communication skills and the ability to work with multiple departments and priorities.

Experience with SAP and M-Files is helpful but not required. These systems, along with company-specific KPI definitions, terminal processes, and internal workflows, can be trained.

Ideal Candidate

The ideal candidate enjoys working with both people and data. They are comfortable handling traditional administrative responsibilities while also working in Excel, maintaining KPI reports, analyzing trends, and updating basic Power BI dashboards.

This person does not need to be a highly technical data analyst. We are looking for a strong coordinator who can take information from multiple sources, organize it, ensure its accuracy, and turn it into clear and meaningful reporting.