Administrative & Data Coordinator (PowerBI Required)

Openwork; Texas City (TX); On-site; USD 34,000 - 41,000; Full time

Job summary

Openwork in Texas City, TX seeks an Administrative & Data Coordinator to transform raw operational data into clear insights for terminal leadership. You’ll support front-desk coverage, manage document control, and develop Power BI dashboards and Excel tools to drive daily decisions.

You’ll also act as an ERP key user, handle SAP PRs/GRs, track purchase orders, and support operations teams with MS 365 materials and audit evidence.

Qualifications

• 3+ years of relevant administrative, data reporting, document control, or business support experience.
• Strong advanced Excel proficiency (pivot tables, formulas, charts, lookups).
• Working knowledge of Power BI is required.
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC).

Responsibilities

• Supporting front-desk coverage, receiving visitors, coordinating access/meetings, and answering inquiries.
• Developing, maintaining, and updating Power BI dashboards and Excel trackers and KPI reporting.
• Serving as a custom ERP key user/administrator; managing document control and archiving.
• Performing SAP transactions: PRs, GRs, tracking outstanding purchase orders.
• Analyzing KPI data to identify trends and inform leadership meetings.
• Assisting leadership with MS 365 tools, presentation materials, and audit evidence.

Skills

Advanced Excel

Power BI

Analytical skills

TWIC eligibility

Tools

Power BI

SAP

Microsoft 365

Job description

ADMINISTRATIVE & DATA COORDINATOR

Openwork is currently engaged in a search to find a highly organized Administrative & Data Coordinator in Texas City, TX. In this dynamic and high-impact role, you will be responsible for providing critical administrative, transactional, document control, and data reporting support to terminal leadership and functional teams while transforming raw operational data into clear, actionable business insights.

In an Administrative & Data Coordinator job you’ll be responsible for:

• Supporting front-desk coverage, receiving visitors, coordinating access/meetings, and answering general inquiries to maintain a professional reception environment (approx. 25%).
• Developing, maintaining, and updating Power BI dashboards and Excel-based tools, trackers, pivot tables, and KPI reporting for terminal leadership
• Serving as a custom ERP key user/administrator, managing document control, formatting, uploading, classifying, and archiving controlled documentation
• Performing SAP administrative transactions, including the creation and processing of Purchase Requisitions (PRs), Goods Receipts (GRs), and tracking outstanding purchase orders (approx. 15%).
• Analyzing operational KPI data to identify trends, deviations, and areas requiring management attention for daily, weekly, and monthly leadership meetings.
• Assisting leadership and departments (Operations, Maintenance, HSSE, Engineering) with Microsoft 365 tools, presentation preparation, meeting materials, and audit evidence collection.

What you’ll need:

• Minimum 3+ years of relevant administrative, data reporting, document control, or business support experience.
• Strong analytical skills with advanced Microsoft Excel proficiency (PivotTables, formulas, charts, lookups), REQUIRED
• Working knowledge of Power BI, REQUIRED.
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC).

Details:

• Long-term temporary/contract based stability with a full-time, Monday-Friday schedule.
• Pay rate: $25.00 - $30.00 / hour
• Fully in-office position in Texas City, TX

About Openwork:

Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we’ve held a footing in for 50+ years. We believe there’s more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes Openwork Health, and Aerospace Solutions. Looking for your dream job or hire? Visit us at www.openwork.com to say hello and start building your future, together.

EOE