Administrative & Data Entry Specialist — Government Records

HW Staffing Solutions; Westfield (MA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Small office environment

Long-term stable position

Collaborative team

Job summary

HW Staffing Solutions in Westfield, MA is seeking an Administrative/Data Entry Specialist for a full-time, long-term opportunity. The role operates Monday–Friday, 9:00 AM–5:00 PM with starting pay of $28.00/hour.

The office offers a small, close-knit environment and a chance to contribute to day-to-day operations. The ideal candidate will be reliable, organized, and detail-oriented, with strong computer skills and customer service abilities.

Qualifications

• Requires strong data-entry and accuracy in daily tasks.
• Customer service skills with clear communication.
• Ability to meet deadlines and follow-through on items.
• Comfortable using databases and Microsoft Office applications.
• Experience with Access is a plus but not required.

Responsibilities

• Provide professional customer service and communicate with federal agents and government agencies.
• Coordinate and process documentation related to the disposal of government agency vehicles.
• Enter vehicle information into internal databases, including VIN numbers, make/model, mileage, and other details.
• Complete data entry and maintain accurate records.
• Process payments to agencies through online portals.
• Prepare agency reports using Microsoft AccessFile, scan, and organize paperwork and electronic documents.
• Answer and direct incoming phone calls.
• Maintain accurate and organized records and documentation.
• Follow up on outstanding items and ensure tasks are completed accurately and on time.
• Assist with various administrative duties as needed.

Skills

Data-entry proficiency

Attention to detail

Customer service

Communication skills

Independent work ethic

Tools

Microsoft Office

Microsoft Access

Job description

HW Staffing Solutions in Westfield, MA is seeking an Administrative/Data Entry Specialist for a full-time, long-term opportunity. The role operates Monday–Friday, 9:00 AM–5:00 PM with starting pay of $28.00/hour.

The office offers a small, close-knit environment and a chance to contribute to day-to-day operations. The ideal candidate will be reliable, organized, and detail-oriented, with strong computer skills and customer service abilities.