Administrative & Data Coordinator, Office of Institutional Effectiveness

Husson University; Bangor (ME); On-site; USD 52,000 - 74,000; Full time

Job summary

Husson University in Bangor, ME seeks an Administrative and Data Coordinator to provide administrative, organizational, and data support for the Office of Institutional Effectiveness. The office supports university-wide functions including assessment, accreditation, institutional research, program review, strategic planning, and grant development.

The Coordinator assists with collecting, organizing, maintaining, and preparing institutional information; maintains project schedules, records, and

Qualifications

• Bachelor's degree required; Master's degree preferred.
• Experience in higher education administration, project management, office management, accreditation support, assessment, event coordination, or related fields.
• Familiarity with higher education accreditation, assessment, institutional effectiveness, or program review processes preferred.
• Experience supporting committees, strategic initiatives, or institutional projects preferred.
• Demonstrated ability to manage multiple projects and competing priorities simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office Suite, Google Workspace, and project management or collaboration platforms.
• Ability to work independently while contributing effectively to team goals.

Responsibilities

• Provide administrative and project coordination support for assessment, accreditation, institutional research, program review, strategic planning, institutional reporting, and grant-related activities.
• Maintain calendars, project timelines, submission schedules, reporting deadlines, and tracking systems for Office initiatives.
• Schedule meetings, prepare agendas and supporting materials, including event organization, maintain meeting records as needed, and assist with tracking follow-up activities.
• Coordinate the collection of information, data, reports, and supporting documentation from academic and administrative units.
• Maintain organized electronic files, shared repositories, accreditation evidence, assessment documentation, the departmental budget, institutional reports, and other Office records.
• Assist with the preparation, formatting, proofreading, and distribution of reports, presentations, correspondence, accreditation submissions, grant materials, and other institutional documents.
• Collect, enter, organize, maintain, and validate data used for institutional assessment, accreditation, reporting, strategic planning, program review, and decision support.
• Maintain spreadsheets, tracking systems, data files, and recurring reports.
• Perform routine data cleaning, reconciliation, and quality-control activities and identify missing or inconsistent information for review by appropriate staff.
• Prepare basic tables, charts, summaries, and descriptive information using established definitions, methodologies, and reporting formats.
• Assist with survey administration, response tracking, data organization, and preparation of survey results.
• Support the collection and maintenance of assessment results, program review information, institutional key performance indicators, strategic-plan measures, and related documentation.
• Maintain accreditation calendars, evidence inventories, standards documentation, and submission records.
• Assist with preparation and organization of materials for institutional and specialized accreditation reviews, external reviewers, site visits, and University committees.
• Support annual and periodic program review processes, including tracking submissions, organizing documentation, and coordinating materials.
• Assist with grant development activities by maintaining grant calendars, proposal files, submission checklists, institutional data, required attachments, and related documentation.
• Assist with formatting, proofreading, assembling, and preparing grant proposals and reports for submission.
• Support the collection and organization of information required for grant evaluation, reporting, and compliance.
• Respond to routine requests for information and refer requests requiring analysis, interpretation, or institutional judgment to appropriate professional staff.
• Maintain confidentiality and follow University policies and procedures related to institutional data, privacy, security, and records management.
• Develop and maintain efficient administrative procedures and systems to support recurring Office functions.
• Work collaboratively with faculty, staff, administrators, and other University offices to support institutional effectiveness initiatives.
• Other duties may be assigned.

Skills

Organizational skills

Data management

Project coordination

Communication skills

Time management

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Project management platforms

Job description

The Administrative and Data Coordinator provides administrative, organizational, and data support for the Office of Institutional Effectiveness (OIE). The Office supports University-wide functions including assessment, accreditation, institutional research, program review, strategic planning and institutional reporting, and grant development.

The Coordinator assists with the collection, organization, maintenance, and preparation of institutional information; maintains project schedules, records, and documentation; supports routine data management and reporting activities; and provides administrative coordination for OIE initiatives. The position works collaboratively with faculty, staff, and administrators across the University and requires strong organizational skills, attention to detail, comfort working with data, and the ability to manage multiple projects and deadlines.

The Administrative and Data Coordinator will support the work of the Office of Institutional Effectiveness. Key responsibilities include:

• Provide administrative and project coordination support for assessment, accreditation, institutional research, program review, strategic planning, institutional reporting, and grant-related activities.

• Maintain calendars, project timelines, submission schedules, reporting deadlines, and tracking systems for Office initiatives.

• Schedule meetings, prepare agendas and supporting materials, including event organization, maintain meeting records as needed, and assist with tracking follow-up activities.

• Coordinate the collection of information, data, reports, and supporting documentation from academic and administrative units.

• Maintain organized electronic files, shared repositories, accreditation evidence, assessment documentation, the departmental budget, institutional reports, and other Office records.

• Assist with the preparation, formatting, proofreading, and distribution of reports, presentations, correspondence, accreditation submissions, grant materials, and other institutional documents.

• Collect, enter, organize, maintain, and validate data used for institutional assessment, accreditation, reporting, strategic planning, program review, and decision support.

• Maintain spreadsheets, tracking systems, data files, and recurring reports.

• Perform routine data cleaning, reconciliation, and quality-control activities and identify missing or inconsistent information for review by appropriate staff.

• Prepare basic tables, charts, summaries, and descriptive information using established definitions, methodologies, and reporting formats.

• Assist with survey administration, response tracking, data organization, and preparation of survey results.

• Support the collection and maintenance of assessment results, program review information, institutional key performance indicators, strategic-plan measures, and related documentation.

• Maintain accreditation calendars, evidence inventories, standards documentation, and submission records.

• Assist with preparation and organization of materials for institutional and specialized accreditation reviews, external reviewers, site visits, and University committees.

• Support annual and periodic program review processes, including tracking submissions, organizing documentation, and coordinating materials.

• Assist with grant development activities by maintaining grant calendars, proposal files, submission checklists, institutional data, required attachments, and related documentation.

• Assist with formatting, proofreading, assembling, and preparing grant proposals and reports for submission.

• Support the collection and organization of information required for grant evaluation, reporting, and compliance.

• Respond to routine requests for information and refer requests requiring analysis, interpretation, or institutional judgment to appropriate professional staff.

• Maintain confidentiality and follow University policies and procedures related to institutional data, privacy, security, and records management.

• Develop and maintain efficient administrative procedures and systems to support recurring Office functions.

• Work collaboratively with faculty, staff, administrators, and other University offices to support institutional effectiveness initiatives.

• Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

Education Requirements:

• Bachelor's degree required; Master's degree preferred.

Additional Requirements:

• Experience in higher education administration, project management, office management, accreditation support, assessment, event coordination, or related fields.

• Familiarity with higher education accreditation, assessment, institutional effectiveness, or program review processes preferred.

• Experience supporting committees, strategic initiatives, or institutional projects preferred.

• Demonstrated ability to manage multiple projects and competing priorities simultaneously.

• Experience coordinating meetings, events, schedules, and complex workflows.

• Strong organizational skills and exceptional attention to detail.

• Ability to establish and maintain effective working relationships across diverse stakeholder groups.

• Experience maintaining records, documentation systems, and project tracking tools.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office Suite, Google Workspace, and project management or collaboration platforms.

• Ability to work independently while contributing effectively to team goals.

HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

**Exact compensation may vary based on skills, experience, and location.**

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