Data & Admin Coordinator, Institutional Effectiveness

Husson University; Bangor (ME); On-site; USD 55,000 - 65,000; Full time

Job summary

The Administrative and Data Coordinator at Husson University supports the Office of Institutional Effectiveness by managing administrative tasks, data collection, and reporting initiatives. You will work with faculty and staff to ensure accurate information and timely documentation across accreditation, assessment, and strategic planning.

This role requires strong organization, attention to detail, and the ability to manage multiple projects, calendars, and data workflows in a collaborative

Qualifications

• Bachelor's degree is required; Master's degree preferred.
• Experience in higher education administration, project management, office management, accreditation support, assessment, event coordination, or related fields.
• Familiarity with higher education accreditation, assessment, institutional effectiveness, or program review processes preferred.
• Ability to manage multiple projects and competing priorities simultaneously.
• Proficiency with Microsoft Office Suite, Google Workspace, and project management or collaboration platforms.

Responsibilities

• Provide administrative and project coordination support for assessment, accreditation, institutional research, program review, strategic planning, institutional reporting, and grant-related activities.
• Maintain calendars, project timelines, submission schedules, reporting deadlines, and tracking systems for Office initiatives.
• Schedule meetings, prepare agendas and supporting materials, including event organization, maintain meeting records as needed, and assist with tracking follow-up activities.
• Coordinate the collection of information, data, reports, and supporting documentation from academic and administrative units.
• Maintain organized electronic files, shared repositories, accreditation evidence, assessment documentation, the departmental budget, institutional reports, and other Office records.
• Assist with the preparation, formatting, proofreading, and distribution of reports, presentations, correspondence, accreditation submissions, grant materials, and other institutional documents.
• Collect, enter, organize, maintain, and validate data used for institutional assessment, accreditation, reporting, strategic planning, program review, and decision support.
• Maintain spreadsheets, tracking systems, data files, and recurring reports.
• Perform routine data cleaning, reconciliation, and quality-control activities and identify missing or inconsistent information for review by appropriate staff.
• Prepare basic tables, charts, summaries, and descriptive information using established definitions, methodologies, and reporting formats.
• Assist with survey administration, response tracking, data organization, and preparation of survey results.
• Support the collection and maintenance of assessment results, program review information, institutional key performance indicators, strategic-plan measures, and related documentation.
• Maintain accreditation calendars, evidence inventories, standards documentation, and submission records.
• Assist with preparation and organization of materials for institutional and specialized accreditation reviews, external reviewers, site visits, and University committees.
• Support annual and periodic program review processes, including tracking submissions, organizing documentation, and coordinating materials.
• Assist with grant development activities by maintaining grant calendars, proposal files, submission checklists, institutional data, required attachments, and related documentation.
• Assist with formatting, proofreading, assembling, and preparing grant proposals and reports for submission.
• Support the collection and organization of information required for grant evaluation, reporting, and compliance.
• Respond to routine requests for information and refer requests requiring analysis, interpretation, or institutional judgment to appropriate professional staff.
• Maintain confidentiality and follow University policies and procedures related to institutional data, privacy, security, and records management.
• Develop and maintain efficient administrative procedures and systems to support recurring Office functions.
• Work collaboratively with faculty, staff, administrators, and other University offices to support institutional effectiveness initiatives.
• Other duties may be assigned.

Skills

Strong organizational skills

Attention to detail

Data management

Communication skills

Project coordination

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office Suite

Google Workspace

Project management platforms

Job description

The Administrative and Data Coordinator at Husson University supports the Office of Institutional Effectiveness by managing administrative tasks, data collection, and reporting initiatives. You will work with faculty and staff to ensure accurate information and timely documentation across accreditation, assessment, and strategic planning.

This role requires strong organization, attention to detail, and the ability to manage multiple projects, calendars, and data workflows in a collaborative