Administrative & Data Coordinator

DelDOT; Smyrna (DE); On-site; USD 42,000 - 58,000; Full time

Job summary

DelDOT in Smyrna, Delaware is seeking an Administrative Specialist to provide a broad range of office support, from document creation to records management and meetings coordination.

The role emphasizes customer service, data entry, and compliance with laws, rules, and agency policies. Candidates should have one year of related experience or an associate degree, and must be authorized to work in the United States.

Qualifications

• One year of office support experience including drafting routine correspondence, filing, and maintenance of supplies.
• One year of document processing experience ensuring compliance with laws, rules, regulations, standards, policies and procedures.
• One year of using automated information systems to enter, update, modify, delete, retrieve and report on data.
• Six months’ experience using standard software to create documents, develop spreadsheets, or maintain/update databases.

Responsibilities

• Coordinate activities with internal and external contacts, respond to inquiries, and provide guidance on administrative matters.
• Create formatted documents, generate presentations, manage schedules, and maintain databases.
• Deliver excellent customer service in person, electronically, or in writing.
• Apply agency services, laws, rules, regulations, standards, policies, and procedures.
• Maintain record-keeping systems and ensure records comply with retention schedules.
• Assist higher-level staff with data collection, reporting, and dashboard maintenance.

Skills

Office administration

Document processing

Data entry

Basic computer skills

Education

Associate’s degree or higher

Tools

MS Office Suite

Database knowledge

Job description

DelDOT in Smyrna, Delaware is seeking an Administrative Specialist to provide a broad range of office support, from document creation to records management and meetings coordination.

The role emphasizes customer service, data entry, and compliance with laws, rules, and agency policies. Candidates should have one year of related experience or an associate degree, and must be authorized to work in the United States.