Administrative Data Clerk / Data Examiner

I3 INFOTEK INC; Phoenix (AZ); On-site; USD 45,000 - 55,000; Full time

Job summary

A data processing firm is seeking a Data Examiner II to review and validate documents and data. The role involves ensuring data integrity, proper indexing, and timely reporting while adhering to compliance standards. Ideal candidates will have strong communication skills and the ability to manage multiple tasks efficiently. Local candidates are encouraged to apply, as in-person interviews are required within a week. This position offers an opportunity to work in a dynamic environment.

Qualifications

• Local candidates only; must attend in-person interviews within a week.
• Ability to ensure data integrity and adhere to office policies.
• Experience with data entry and validation in document management systems.

Responsibilities

• Review and process documents/applications for accuracy and completeness.
• Prepare and upload documents into OnBase and HEAPlus systems.
• Validate and index scanned documents into eligibility types.
• Compile data and complete reports accurately and timely.

Skills

Good listening, oral, and written communication skills

Ability to establish and maintain effective working relationships

Effective time management and organizational skills

Accurate data compilation and timely report generation

Ability to adapt to changing environments and new technologies

Multi-tasking and prioritization skills

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Job description

Onsite Requirement: Yes, local candidates only

Travel Required: No

Security Clearance: Yes (background check and drug screening via HireRight)

Position Overview

The Data Examiner II is responsible for reviewing, processing, and validating documents and data within systems such as FAA’s Document Management System (OnBase) and HEAPlus. The role involves ensuring data integrity, proper indexing, and timely reporting while maintaining compliance with office policies and procedures. Candidates must be local, able to attend in-person interviews within a week, and start within two weeks of an offer.

Key Responsibilities

• Review and process documents/applications for accuracy and completeness.
• Prepare eligibility documents, bar-code, scan, index, and upload documents into OnBase and HEAPlus systems.
• Validate scanned documents and ensure correct indexing into eligibility types.
• Send appropriate notices and emails; correct addresses in the system.
• Document and validate returned mail, sort and prep mail for scanning, and refer items to appropriate personnel.
• Follow administration and office/unit guidelines; may require translation or bilingual services.
• Compile data and complete reports accurately and timely.
• Adapt to changing environments, technologies, and priorities.
• Multi-task, prioritize work, and maintain organizational efficiency.

Required Skills

• Good listening, oral, and written communication skills.
• Ability to establish and maintain effective working relationships.
• Effective time management and organizational skills.
• Accurate data compilation and timely report generation.
• Ability to adapt to changing environments and new technologies.
• Multi-tasking and prioritization skills.

Preferred Skills

• Proficiency in computer software programs: Microsoft Word, Excel, Google Workspace.
• Experience with operation of terminal computers to input data and review case records.
• Familiarity with office practices and procedures.