Administrative & Data Analyst for USCG Project

THOR Solutions; Bayou La Batre (AL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k) with employer match

Medical Insurance (3 plan options)

Paid Time Off

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Tuition Reimbursement

Job summary

THOR Solutions is seeking an Administrative Specialist / Data Analyst to support the U.S. Coast Guard WCC PRO in Bayou La Batre, AL. The role involves managing reports, data validation, travel coordination, and executive support in a security-conscious environment.

The candidate will coordinate meetings, maintain documentation, and drive process improvements while working with senior leadership and multiple CG directorates. Onsite work with limited local remote flexibility is expected.

Qualifications

• High school diploma or GED is required.
• At least 4 years of professional administrative support experience supporting executives, senior leadership, program offices, or government organizations.
• Experience planning and coordinating meetings, ceremonies, or protocol-related activities.
• Experience collecting, validating, analyzing, and presenting information via reports, spreadsheets, metrics, and executive summaries.
• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint, Teams, and Excel.
• Experience with electronic document management systems.
• Strong problem-solving and troubleshooting skills; able to work independently and in a team.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Compile, analyze, and validate information for recurring and special reports with clear summaries.
• Analyze correspondence, track follow-ups, and prepare executive-level communications.
• Assist CO and staff with scheduling, correspondence management, and meeting coordination.
• Arrange official travel, prepare itineraries, and support travel claims.
• Validate data accuracy, compile statistics, and propose process improvements for efficiency.
• Track administrative actions through review and approval processes and ensure compliance.
• Coordinate special programs and media events; support ceremonial activities and guest lists.
• Maintain program calendars and Plan of Actions & Milestones for events.

Skills

Admin support

Meeting coordination

Data analysis basics

MS Office

Documentation management

Communication skills

Education

High school diploma/GED

Bachelor’s degree preferred

Tools

Excel

PowerPoint

SharePoint

Teams

Outlook

Word

Job description

THOR Solutions is seeking an Administrative Specialist / Data Analyst to support the U.S. Coast Guard WCC PRO in Bayou La Batre, AL. The role involves managing reports, data validation, travel coordination, and executive support in a security-conscious environment.

The candidate will coordinate meetings, maintain documentation, and drive process improvements while working with senior leadership and multiple CG directorates. Onsite work with limited local remote flexibility is expected.