Administrative Specialist / Data Manager (USCG Shipbuilding)

THOR Solutions; Bayou La Batre (AL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k) with employer match

Medical Insurance (3 plan options)

Paid Time Off

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Tuition Reimbursement

Job summary

THOR Solutions is seeking an Administrative Specialist / Data Analyst to support the U.S. Coast Guard WCC PRO in Bayou La Batre, AL. The role involves managing reports, data validation, travel coordination, and executive support in a security-conscious environment.

The candidate will coordinate meetings, maintain documentation, and drive process improvements while working with senior leadership and multiple CG directorates. Onsite work with limited local remote flexibility is expected.

Qualifications

• High school diploma or GED is required.
• At least 4 years of professional administrative support experience supporting executives, senior leadership, program offices, or government organizations.
• Experience planning and coordinating meetings, ceremonies, or protocol-related activities.
• Experience collecting, validating, analyzing, and presenting information via reports, spreadsheets, metrics, and executive summaries.
• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint, Teams, and Excel.
• Experience with electronic document management systems.
• Strong problem-solving and troubleshooting skills; able to work independently and in a team.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Compile, analyze, and validate information for recurring and special reports with clear summaries.
• Analyze correspondence, track follow-ups, and prepare executive-level communications.
• Assist CO and staff with scheduling, correspondence management, and meeting coordination.
• Arrange official travel, prepare itineraries, and support travel claims.
• Validate data accuracy, compile statistics, and propose process improvements for efficiency.
• Track administrative actions through review and approval processes and ensure compliance.
• Coordinate special programs and media events; support ceremonial activities and guest lists.
• Maintain program calendars and Plan of Actions & Milestones for events.

Skills

Admin support

Meeting coordination

Data analysis basics

MS Office

Documentation management

Communication skills

Education

High school diploma/GED

Bachelor’s degree preferred

Tools

Excel

PowerPoint

SharePoint

Teams

Outlook

Word

Job description

THOR Solutions is looking for a highly motivated Administrative Specialist / Data Analyst to support the management and support of services for the U.S. Coast Guard (USCG) Waterways Commerce Cutter (WCC) Project Resident Office (PRO), located at Bayou La Batre, AL. The Administrative Specialist / Data Analyst Specialist will assist the USCG oversee the design, construction, testing, and delivery of USCG vessels designed for critical missions on US waters.

Typical Responsibilities

• Compile, analyze, and validate information to produce and edit recurring and special reports, ensuring compliance with reporting requirements while coordinating with personnel and presenting clear, comprehensive summaries.
• Analyze incoming and outgoing correspondence by prioritizing, tracking, and ensuring accuracy and compliance, preparing executive-level communications, coordinating follow-ups, and utilizing automated systems to maintain efficient office operations.
• Support Commanding Officer and command staff in scheduling, correspondence management, meeting coordination, and administrative support activities.
• Coordinate official travel arrangements, preparing travel documentation, maintaining itineraries, and supporting reimbursement or travel claim processing.
• Support office missions by validating data accuracy, compiling statistics for decision-making, coordinating updates with leadership under tight timelines, and recommending process improvements to enhance administrative efficiency.
• Track and support administrative actions through review and approval processes by monitoring key documents, ensuring timely coordination and follow-up, and maintaining compliance with clearance and approval requirements.
• Support the coordination of special programs and media events. Support all ceremonial efforts (i.e., keel laying, christening, commissioning) to include correspondence and coordination with other CG directorates, preparation and tracking of invitational guest lists, review and editing of print packages and other documentation support.
• Track dates and schedule changes, develop program specific ceremonial Plan of Actions & Milestones reports and maintain them until completion of the event.

Location

Primarily onsite at Birdon shipyard facility in Bayou La Batre, AL. May be some limited "local remote"/telework flexibility, based on contract & customer requirements.

U.S. Citizenship Required

Due to contract requirements, this position requires U.S. citizenship. Therefore, only current U.S. citizens will be considered for this position.

• A Tier 2 Public Trust (Form SF85P) investigation will be completed upon hire.

Typical Physical Activity

Mix of desk/computer work in an industrial office environment and periodic visits to waterfront/shipboard environments. May involve repetitive motion, traversing shipboard environments (e.g., tight spaces, ladders, hatches) or vision.

Typical Travel

Minimal travel is anticipated, primarily local travel within the Gulf Coast region.

Required Knowledge, Skills, and Abilities

• High school diploma/GED equivalent.
• A minimum of four (4) years of professional administrative support experience supporting executives, senior leadership, program offices, or government organizations.
• Experience planning and coordinating meetings, unique events, ceremonies, or protocol-related activities.
• Experience collecting, validating, analyzing, and presenting information through reports, spreadsheets, metrics, and executive summaries.
• Proficient in Microsoft Office applications, including Outlook, Word, PowerPoint, SharePoint, Teams, and Excel.
• Experience with electronic document management systems.
• Excellent problem-solving and troubleshooting skills.
• Ability to work independently and as part of a team
• Strong written and verbal communication and interpersonal skills.

Additional Preferred Knowledge, Skills, and Abilities

• An ideal candidate will possess a technical diploma, professional certification, Associate degree, or Bachelor's degree in Management, Communications, Data Analytics, or a related discipline.
• Six (6) or more years of relevant experience.
• Advanced Excel skills are preferred.

Benefit Offerings

Along with competitive pay, THOR offers a comprehensive benefits package including:

• Paid Time Off (accrued)
• Paid Holidays
• 401(k) with employer match and Traditional/Roth options
• Medical Insurance (3 plan options)
• TRICARE Supplemental Coverage for TRICARE-eligible individuals
• Dental Insurance (2 plan options)
• Vision Insurance Plan (2 plan options)
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Commuter/Transit Benefits
• Basic Life/AD&D Insurance for employee
• Additional Life Insurance options for employee + family
• Short-Term and Long-Term Disability Insurance
• Pet Benefits
• Legal Plan
• ID Theft Protection Plan
• Employee Assistant Plan and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement Program
• Employee Referral Program

Please be aware that many of our positions require an existing security clearance or the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. Applicants to cleared positions who lack clearance eligibility will not be considered.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran's Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation's most complex military, public sector and industry challenges.

Equal Opportunity Employer

THOR is proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities. THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at [e-mail] or [phone].