Administrative Coordinator - Youth & Community Center (Onsite)

Eastern Star Jewel Human Services Corporation; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

ROCK Community Center for Youth and Children (RCCYC) is seeking an Administrative Coordinator to support daily operations and organizational systems. You will manage calendars, onboarding, vendor relations, and communications to ensure smooth center operations within a faith-based, mission-driven setting.

The role requires 3–5 years of administrative experience, strong MS Office skills, and a professional, collaborative demeanor to serve youth and families through RCCYC’s programs.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Minimum 3–5 years of progressively responsible administrative or operational experience.
• Demonstrated success coordinating multiple priorities and supporting large-scale operations.
• Strong organizational and time management skills with attention to detail.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and adaptable to new software.
• Excellent written and verbal communication skills.
• Professional, approachable demeanor with ability to build relationships.
• Commitment to mission and faith-based values of Eastern Star Church and RCCYC.

Responsibilities

• Provide direct administrative support to the Director of Operations and assist with daily workflow, scheduling, and correspondence.
• Maintain the center’s master calendar, staff schedules, and facility usage requests.
• Prepare meeting materials, take minutes, and track action items for follow-up.
• Assist with communication between internal departments, vendors, and community partners.
• Draft and distribute internal memos, announcements, and reports as directed.
• Track operational expenses, prepare purchase requests, and ensure timely invoice processing.
• Maintain records of supply inventories and assist in ordering, receiving, and distribution.
• Support grant documentation, budget tracking, and program reporting processes.
• Coordinate logistics for staff onboarding, trainings, and compliance documentation.
• Greet and assist visitors, parents, and partners in a warm, professional manner.
• Manage phone, email, and walk-in inquiries and ensure follow-up.
• Maintain an organized reception and administrative area.
• Maintain filing systems for contracts and compliance documentation.
• Support reporting for grants, licensing, and safety audits.
• Protect confidentiality of youth, families, and staff.
• Support center-wide events, youth programs, and volunteer activities.

Skills

Strong organizational skills

Excellent written and verbal comms

Time management

Professional, approachable demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

ROCK Community Center for Youth and Children (RCCYC) is seeking an Administrative Coordinator to support daily operations and organizational systems. You will manage calendars, onboarding, vendor relations, and communications to ensure smooth center operations within a faith-based, mission-driven setting.

The role requires 3–5 years of administrative experience, strong MS Office skills, and a professional, collaborative demeanor to serve youth and families through RCCYC’s programs.