Administrative Assistant, Programs & Events Specialist

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Bus pass

Childcare support by Family Concierge

Fitness center access

Tuition benefits

Job summary

Carnegie Mellon University in Pittsburgh seeks an experienced Administrative Assistant to support the MSE and MPEAI programs within S3D. The role includes travel arrangements, meeting coordination, course support, and event planning in a busy academic environment.

The ideal candidate has 3–5 years of administrative experience, preferably in higher education, with strong organizational and communication skills. This is a full-time, on-site position offering a comprehensive benefits package.

Qualifications

• High school diploma or GED required.
• 3-5 years of administrative support experience required.
• Experience in higher education preferred.
• Strong interpersonal, communication, organization, and planning skills required.

Responsibilities

• Calendar Management: Maintain individual calendars and schedule resources.
• Transactional Accounting: Handle reimbursements, procure goods, and process payments with guidance.
• Course Management/Scheduling: Support course scheduling and related tasks in S3 systems and Canvas.
• Event Management: Plan seminars and conferences with travel, registration, and materials.
• Administrative Support: Arrange travel, maintain office space, and set up Zoom meetings.
• Program Support: Coordinate meetings, assist with recruitment, admissions, transcripts, and syllabi.

Skills

Administrative support

Organizational skills

Communication

Education

High school diploma or GED

Associate’s degree preferred

Tools

Box

Google Drive

Microsoft Office

Job description

Carnegie Mellon University in Pittsburgh seeks an experienced Administrative Assistant to support the MSE and MPEAI programs within S3D. The role includes travel arrangements, meeting coordination, course support, and event planning in a busy academic environment.

The ideal candidate has 3–5 years of administrative experience, preferably in higher education, with strong organizational and communication skills. This is a full-time, on-site position offering a comprehensive benefits package.