Administrative Coordinator - The Fletcher School

Tufts University; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Fletcher School at Tufts University is seeking an Administrative Coordinator to provide advanced administrative support for the Academic Dean, Associate Deans, and Academic Affairs office. The role handles confidential matters and serves as the primary resource for students, faculty, staff, and other constituents.

Responsibilities include coordinating calendars, producing complex documents, overseeing daily operations, planning events, and monitoring expenditures.

Qualifications

• 5+ years in an administrative support role.
• Advanced knowledge of the Microsoft Office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.
• Bachelor's degree preferred.

Responsibilities

• Serve as a highly visible resource for internal and external constituents and communicate on behalf of managers.
• Produce and edit complex documents, reports, and materials for presentations; respond to routine correspondence.
• Coordinate calendars and schedule complex meetings and logistics, including external groups.
• Oversee daily operations of the Academic Affairs office and ensure services from departments meet needs.
• Coordinate plans and logistics for projects and large events, including marketing and publicity and venue coordination.
• Monitor expenditures, prepare reports, and assist with assigned projections.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Financial transactions

Education

Bachelor's degree

Job description

Overview

The Fletcher School at Tufts University, founded in 1933, is a premier graduate school of global affairs, offering interdisciplinary study, research, and practice of international affairs, law, and business. Emphasizing experiential learning, Fletcher's impact is exemplified by its global network of more than 11,000 alumni in 148 countries. With a mission to educate leaders and advance solutions through government, business, and civil society, Fletcher works at the intersection of the most complex global challenges in a constantly evolving and interconnected world. Fletcher's Communications, Public Relations, and Marketing department is responsible for building and promoting Fletcher's brand, informing and engaging its community, and marketing the school’s offerings.

What You'll Do

Under limited supervision, the Administrative Coordinator provides advanced administrative support and coordinates operations for the Academic Dean, Associate Deans and Academic Affairs office. Handles confidential situations, resolves problems and serves as primary resource for students, faculty staff and other constituents.

Essential Functions

• Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers. Coordinates faculty and academic processes.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of Academic Affairs office. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
• Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination of venue. Tracks project timelines and deliverables.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
• Trains new support staff, students and onboards new faculty. May provide direction, guidance and feedback on work performance. Prepares and monitors 1-2 student workers.
• Performs other duties as needed.

What We're Looking For

Basic Requirements

Knowledge and experience typically acquired by:

• High school diploma/GED and 5+ years in an administrative support role
• Advanced knowledge of Microsoft office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Preferred Qualifications

• Bachelor's degree
• Experience in administrative support in the higher education environment

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.