Administrative Coordinator (Temporary)

Everlaw; Michigan; On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Company pension with match

Family leave and paid time off

Learning & development stipend

Job summary

Everlaw is seeking an Administrative Coordinator for a 4-6 month temporary assignment. You will support the CEO's Office with calendar management, travel logistics, and expense documentation in a fast-paced environment.

You will collaborate closely with the Executive Administrative Specialist, learn Everlaw processes, and contribute to streamlined operations across leadership workflows. This entry-level role emphasizes adaptability and strong execution under tight deadlines.

Qualifications

• Entry-level professional with administrative, coordination, or operational support experience.
• Able to follow clear directions in fast-paced environments.
• Proactive, transparent communicator who flags blockers immediately.
• Comfortable learning and using new tools and systems.

Responsibilities

• Coordinate and manage complex calendars with time-zone awareness.
• Handle end-to-end meeting logistics including room bookings and AV.
• Research flight, hotel, and ground transportation options and compile itineraries.
• Manage expense workflows by collecting receipts and submitting reports.
• Partner with the Executive Administrative Specialist for task execution.
• Escalate blockers promptly and maintain clear progress records.
• Maintain discretion handling sensitive data and executive communications.

Skills

Detail-oriented

Organized

Calendar coordination

Travel logistics

Expense documentation

Google Workspace

Communication

Adaptability

Time management

Tools

Navan

Rippling

Zoom

Google Workspace

Job description

• Everlaw is looking for a detail-oriented, highly organized Administrative Coordinator to join our team for a 4-6 month temporary assignment. In this role, you will provide critical operational and administrative support, managing calendar coordination, travel logistics, expense documentation, and executing funneled administrative tasks delegated to you
• This entry-level position is ideal for an adaptable, high-execution professional who excels at following clear directions, navigating fast-paced environments, and utilizing modern productivity tools like Google Workspace
• You will be embedded within our Office of the CEO team, partnering directly and daily with a seasoned Executive Administrator. The team focuses on streamlining executive logistics, managing complex calendar and travel demands, optimizing workflows, and ensuring smooth, efficient day-to-day operations for our leadership team
• We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals
• We’re excited for you to learn, grow, and contribute right away! We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1
• Coordinate and manage complex calendars delegated by the Executive Administrative Specialist, proactively resolving scheduling conflicts with precise attention to time zones and meeting links
• Handle end-to-end meeting logistics, including room bookings, AV preparation, and issuing error-free calendar invites
• Conduct initial research for flight, hotel, and ground transportation options through systems like Navan, compiling detailed travel itineraries for approval
• Manage expense workflows by collecting digital and physical receipts, organizing documentation, and submitting accurate expense reports through company systems like Rippling
• Partner directly with the Executive Administrative Specialist to execute funneled administrative tasks, ensuring seamless handoffs, accurate execution, and consistent follow-through
• Practice transparent escalation and reporting by communicating progress clearly and flagging operational blockers immediately
• Maintain high discretion and professional integrity when handling sensitive data, executive communications, and strategic information

Benefits

• Mind & Body - Everlaw cares about the whole person, and that is underscored by our health care plan. Everlaw offers employees and their dependents private health insurance which covers 100% of employee health insurance premiums and 60% of dependent premiums.
• Investing in Your Future - Everlaw believes in building for the long-term – for both our product and our employees. Everlaw enrolls employees in a pension fund upon hire where employees contribute 4% of their salary with a company match of 4%. An additional 1% comes from the UK government in the form of tax relief.
• Family Bonding - Everlaw supports growing families by ensuring employees receive 100% of their salary for up to 10 weeks for family-bonding leave, in addition to 8 weeks of fully paid leave for birthing parents.
• Everlawlidays and More - When you have a group of highly skilled, highly driven truth-finders, it’s important to build in breaks for recharging. Everlaw offers employees 20 days of paid holiday per calendar year in addition to the eight public holidays in England and Wales. Everlaw also recognises four ‘Everlawlidays’ that are designated days off for the whole company. Upon their fourth work anniversary, employees are upgraded to 23 days of holiday and to 27 days on their seventh work anniversary.
• On-Site Lunches and Snacks - Enjoy delicious daily catered lunches and sample the rotating snack and beverage selections in our London office.
• Never Stop Learning - We are committed to Everlawyers’ professional growth and encourage employees to pursue the right learning and development opportunities for wherever they are in their journey. With an annual Learning & Development stipend of £1,600, Everlawyers can attend conferences, obtain certifications, join classes and meet with career coaches.
• Giving Back - We are committed to supporting our local communities so we build in time for you to give back. In addition to time off for company-sponsored volunteer events, employees get four paid hours per quarter to volunteer at any charity recognised by the HMRC.
• Creating Community - Everlaw is filled with empowered, passionate problem solvers who like to have fun. From team dinners to holiday parties, Everlaw hosts optional company-wide bonding events regularly. Additionally, each department is given a monthly budget for activities and events planned by you and your colleagues. Events have included go-karting, escape rooms, trapeze classes and intramural sports.

You are authorized to work in the United States without restrictions. Please note that at this time, Everlaw is not sponsoring employment visas for this roleYou are exceptionally detail-oriented with a proven track record of accuracy in calendar management, time zones, and documentationYou are proficient with Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides) and comfortable utilizing tools like Zoom and learning new toolsYou are an entry-level professional with prior experience or demonstrated skill in an administrative, coordination, or operational support capacityYou are proven to thrive in fast-paced environments, managing competing priorities with composure under tight deadlinesYou are receptive to direct feedback, applying real-time coaching efficiently to adjust workflows without requiring repeated instructionYou are proactive, transparent communicator who flags blockers immediately and pivots quickly when business priorities change