Administrative Coordinator - Telecom & IT Support

Sirius Staffing; Lutz (FL); Hybrid; USD 31,000 - 44,000; Part time

Job summary

Sirius Staffing is seeking an Administrative Coordinator in Lutz, FL for a 6-month temporary assignment. Schedule: Mon-Fri, 7am-3pm; Location: onsite Mon-Thu and remote Friday.

The role provides operational support to Vice Presidents, Directors, and departmental staff within Telecom and IT leadership teams. Responsibilities include creating documents, formatting presentations, managing expense reports, coordinating meetings, and vendor logistics.

Qualifications

• Requires high school diploma or GED.
• 2–5 years of admin support or office coordination experience.
• Proficiency with MS Office Word, Excel, PowerPoint, Outlook.
• Excellent communication and interpersonal skills.
• Ability to interact professionally with executives and vendors.
• Strong attention to detail and confidentiality.

Responsibilities

• Perform general administrative duties including preparing and formatting documents, presentations, and spreadsheets.
• Maintain organized records and provide document management support for Telecom and IT teams.
• Process and track expense reports for leadership and departmental staff, ensuring compliance with company guidelines and timely submission.
• Provide administrative support to executives and team members including scheduling assistance, document preparation, and coordination of administrative requests.
• Prepare and format PowerPoint presentations and reports for leadership meetings, departmental updates, and project discussions.
• Coordinate meeting logistics including scheduling support, preparing meeting materials, and ensuring meeting rooms are properly arranged prior to scheduled meetings.
• Order catering for meetings and team events, coordinate with vendors, and ensure proper delivery and setup of food and beverages.
• Meet vendors at building security, escort them through building access points as required, and ensure vendor compliance with facility protocols.
• Support department operations by assisting with special assignments, projects, and other administrative functions as needed.

Skills

Communication

Time management

Organizational skills

Interpersonal skills

Education

High School diploma or GED

Associate’s degree (preferred)

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

6- MONTH TEMPORARY assignment.

Schedule: Monday- Friday, 7am-3pm

Location: Monday- Thursday (onsite) Friday (remote)

Pay: $27 per hour

Sirius Staffing is seeking an Administrative Coordinator for one of our clients in Lutz, FL. This role provides operational support to Vice Presidents, Directors, and departmental staff, assisting with document preparation, expense reporting, meeting logistics, and general office coordination. This position requires working with limited supervision to perform a variety of administrative and coordination duties in support of the Telecom and IT leadership teams.

PRIMARY DUTIES & RESPONSIBILITIES

• Perform general administrative duties including preparing and formatting documents, presentations, and spreadsheets.
• Maintain organized records and provide document management support for Telecom and IT teams.
• Process and track expense reports for leadership and departmental staff, ensuring compliance with company guidelines and timely submission.
• Provide administrative support to executives and team members including scheduling assistance, document preparation, and coordination of administrative requests.
• Prepare and format PowerPoint presentations and reports for leadership meetings, departmental updates, and project discussions.
• Coordinate meeting logistics including scheduling support, preparing meeting materials, and ensuring meeting rooms are properly arranged prior to scheduled meetings.
• Order catering for meetings and team events, coordinate with vendors, and ensure proper delivery and setup of food and beverages.
• Meet vendors at building security, escort them through building access points as required, and ensure vendor compliance with facility protocols.
• Support department operations by assisting with special assignments, projects, and other administrative functions as needed.

QUALIFICATIONS - REQUIRED

• High School diploma or GED required.
• Minimum two to five (2–5) years of administrative support or office coordination experience.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional presentations, spreadsheets, and reports.
• Excellent communication and interpersonal skills.
• Ability to interact professionally with executives, vendors, and internal teams.
• Strong attention to detail and ability to maintain confidentiality.

QUALIFICATIONS - PREFERRED

• Associate’s degree in Business Administration, Office Administration, or related field preferred.
• Experience supporting executive leadership or IT/technical teams. Experience coordinating meetings, vendors, or office events.
• Experience supporting IT, telecom, or technical departments.
• Experience coordinating meetings, catering, or vendor logistics.

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.