Administrative Coordinator - Student Services & DSO Prep

EF Education First Ltd.; Village of Tarrytown (NY); On-site; USD 36,000 - 44,000; Full time

Job summary

EF Education First Ltd. is seeking a versatile Student Services Support role in New York. The incumbent will assist the Administrative Manager, manage student intake, records, and data using the Atlantis system, and support visa/compliance tasks as a DSO trainee.

The role also includes reception duties, coordination with global teams, and a flexible schedule to accommodate weekends. Salary is listed as $40,000 annually.

Qualifications

• Focused on Customer Service.
• Strong conflict resolution skills.
• Excellent organization and communication skills.
• Excellent computer skills including Excel.
• Willingness to learn and become a DSO.
• Creative thinker and resourceful.
• Extremely detail oriented with good follow-through.
• Ability to work in a fast-paced environment.
• Good analytical and planning skills.
• Dynamic and outgoing personality.
• Comfortable working with diverse populations and non-native English speakers.
• Travel or study abroad experience a plus.
• Bilingual not required but is a plus.
• Flexible schedule with willingness to work some weekends.

Responsibilities

• Arrange weekly arrival and departure transfers, manage changes.
• Ensure student records meet accreditation and visa regulations.
• Review booking details for new students.
• Assist with student intake and registration, manage documents.
• Use Atlantis system for data management.
• Coordinate with colleagues and worldwide teams.
• Create and revise enrollment forms and obtain signatures.
• DSO duties: create I‑20 forms in SEVIS (training provided).
• Serve as a part-time receptionist for the main Student Services office.
• Provide a welcoming first contact and direct inquiries to the appropriate team.

Skills

Customer Service

Conflict Resolution

Organization

Communication

Excel

Willingness to learn

Attention to detail

Analytical thinking

Planning skills

Dynamic personality

Diversity awareness

Travel or study abroad experience

Bilingual (nice to have)

Flexible schedule

Tools

Atlantis system

Job description

EF Education First Ltd. is seeking a versatile Student Services Support role in New York. The incumbent will assist the Administrative Manager, manage student intake, records, and data using the Atlantis system, and support visa/compliance tasks as a DSO trainee.

The role also includes reception duties, coordination with global teams, and a flexible schedule to accommodate weekends. Salary is listed as $40,000 annually.