Administrative Coordinator- Simulation Full Time Days

Northwestern Medicine; Lake Forest (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking an Administrative Coordinator to provide high-level administrative support. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple tasks efficiently. Join a team dedicated to improving healthcare and enjoy a comprehensive benefits package.

Benefits

Tuition Reimbursement

Loan Forgiveness

401(k) Matching

Qualifications

• 3-5 years of experience in a business office with database management.
• Proficiency in Microsoft Office applications.

Responsibilities

• Prepare documents and manage data using NM software applications.
• Manage calendars and set meeting priorities.
• Draft responses on behalf of the Director.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Adaptability

Education

Associate's degree

B.A. degree

Tools

Microsoft Office

PowerPoint

Excel

Job description

Administrative Coordinator- Simulation Full Time Days

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Company Description
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits, including tuition reimbursement, loan forgiveness, 401(k) matching, and lifecycle benefits. Ready to join our quest for better?

Job Description
The Administrative Coordinator supports the mission, vision, and values of Northwestern Memorial, adhering to our Code of Ethics and Corporate Compliance Program, and complying with all relevant policies, procedures, guidelines, and accreditation standards.
The role involves providing high-level administrative support to Directors, utilizing independent judgment to execute projects and manage workflow. The ideal candidate will demonstrate superior organizational skills, strong interpersonal and communication skills, proficiency in Microsoft Office applications (Word, Excel, PowerPoint), and adaptability.

Responsibilities:

1. Prepare documents and manage data using NM software applications, including Microsoft Office.
2. Manage calendars, set meeting priorities, prepare meeting objectives and materials, and ensure appropriate attendance.
3. Screen incoming emails, mail, and calls to prioritize and allocate resources.
4. Plan and execute activities such as room scheduling, signage, catering, and support for projects and meetings.
5. Assist in creating and preparing presentation and printed materials for management and committees.
6. Maintain confidentiality and security of sensitive information.
7. Draft responses on behalf of the Director or department.
8. Perform additional duties as assigned.
9. Utilize institutional resources to complete tasks and projects.
10. Develop and maintain relationships with customers and vendors, especially those supporting department equipment.
11. Support the Division Vice President as needed.
12. Transcribe meeting content as required.
13. Conduct internet research and summarize relevant topics.

Qualifications

Required:

• Associate's degree or equivalent relevant administrative experience
• 3-5 years of experience in a business office, with emphasis on database management and customer service
• Proficiency in Microsoft Office, PowerPoint, and Excel
• Strong organizational and independent thinking skills
• Excellent interpersonal skills

Preferred:

• B.A. degree or equivalent business experience with 5 years in the field

Northwestern Medicine is an equal opportunity employer and does not discriminate based on age, sex, race, religion, or other protected statuses.

Benefits

We offer a comprehensive benefits package to support your physical, emotional, and financial well-being. Visit our Benefits section for more details.