Administrative Coordinator- OBGYN Full time

Northwestern Medicine; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking an Administrative Coordinator for the OBGYN department. This full-time role involves high-level administrative support, project management, and maintaining relationships with stakeholders. The ideal candidate will have strong organizational and interpersonal skills, with an Associate's degree or equivalent experience. Join us in our mission to provide better healthcare.

Benefits

Tuition Reimbursement

Loan Forgiveness

401(k) Matching

Qualifications

• Associate's degree or equivalent relevant administrative experience.
• 5 years of business experience preferred.

Responsibilities

• Perform high-level technical and administrative work supporting the division.
• Serve as a project manager for various special projects.
• Manage calendar and plan events independently.

Skills

Organizational Skills

Interpersonal Skills

Education

Associate's Degree

Bachelor of Arts

Tools

Microsoft Office

PowerPoint

Excel

Job description

Administrative Coordinator- OBGYN Full time

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Company Description
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits, including tuition reimbursement, loan forgiveness, 401(k) matching, and lifecycle benefits. Ready to join our quest for better?

Job Description
The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

Responsibilities:

1. Perform high-level technical and administrative work supporting the division or unit.
2. Serve as a project manager for various special projects, conducting studies and analyses, and making recommendations to resolve organizational, procedural, and system problems.
3. Create and revise systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implement changes independently for areas of responsibility.
4. Make recommendations and, following managerial review, implement changes for issues outside responsibility.
5. Use organizational software applications to research and prepare documents and presentations.
6. Collect, analyze, and manage data.
7. Manage calendar, set meeting priorities, identify objectives and materials needed for meetings, and ensure appropriate attendance.
8. Screen incoming email, mail, and calls to prioritize, route, and identify additional resources needed.
9. Plan and execute events, activities, and meetings independently.
10. Assist with creation, preparation, and distribution of organizational materials.
11. Maintain security and confidentiality of sensitive information.
12. Draft responses on behalf of the director or department.
13. Develop and maintain relationships with internal and external stakeholders, including patients, providers, staff, and vendors.
14. Record meeting discussions by attending meetings and noting key points.
15. Perform other duties as assigned.

Qualifications

Required:

• Associate's degree or equivalent relevant administrative experience
• Knowledge of Microsoft Office, PowerPoint, and Excel
• Ability to organize and think independently
• Excellent interpersonal skills

Preferred:

• Bachelor of Arts degree or business equivalent
• 5 years of business experience

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate based on age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation, or other protected statuses.

Benefits

We offer a wide range of benefits to support employees' physical, emotional, and financial well-being. Please visit our Benefits section to learn more.