Administrative Coordinator: Scheduling & Office Ops

Andrewsinstitute; Gulf Breeze (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Baptist Health Care, Inc. in Gulf Breeze, FL is seeking an Office Coordinator to provide administrative support for the department. You will perform clerical tasks, manage files, coordinate schedules, and assist with projects while handling sensitive information with discretion.

The role requires 1-3 years of relevant experience, a high school diploma or equivalent, and strong written and verbal communication skills. Occasional on-site discretion and adherence to office policies are expected.

Qualifications

• High School Diploma or Equivalent Required.
• 1-3 years Office Coordinator, Secretary or Receptionist experience Required.
• Knowledge of medical terminology and records management.
• Knowledge of basic computer skills.
• Ability to deal appropriately with confidential information.
• Able to function effectively with frequent interruptions.
• Must have excellent written and oral communication skills.
• Equal Opportunity Employer: Baptist Health Care, Inc. prohibits discrimination as described.

Responsibilities

• Performs a variety of administrative functions and assistance for the department.
• Reception, copying, faxing, mailing, and filing; maintains electronic or paper files.
• Responds to calls and visits from team members; determines urgency.
• Acts as receptionist to visitors; receives and routes mail.
• Coordinates schedules and organizes department meetings and activities.
• Maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information in minutes, letters, reports and other documents.
• Initiates and develops special projects including presentations, workshops and mass mailings.
• Oversees office management and maintenance for the department.
• Anticipates maintenance, equipment, and supply needs.
• Assist in other duties to support operational needs; may stay on campus during severe weather or disasters.

Skills

Medical terminology

Records management

Basic computer skills

Confidential information handling

Written and oral communication

Education

High School Diploma or Equivalent

Job description

Baptist Health Care, Inc. in Gulf Breeze, FL is seeking an Office Coordinator to provide administrative support for the department. You will perform clerical tasks, manage files, coordinate schedules, and assist with projects while handling sensitive information with discretion.

The role requires 1-3 years of relevant experience, a high school diploma or equivalent, and strong written and verbal communication skills. Occasional on-site discretion and adherence to office policies are expected.