Administrative Coordinator, Research & Programs

Drexel University; Philadelphia (Philadelphia County); On-site; USD 26,000 - 39,000; Full time

Job summary

The Legacy Center at Drexel University, located on the Queen Lane Campus in Philadelphia, seeks an Administrative Coordinator to support daily operations and greet internal staff and external visitors.

Responsibilities include managing office routines, tracking spending, preparing reports, coordinating meetings and events, and assisting with temporary staff and travel reimbursements. Salary is $18.89–$28.33 per hour; non-exempt with opportunities for growth.

Qualifications

• Minimum of an Associate's Degree or the equivalent combination of education and work experience.
• Minimum of 1 year of experience.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work well with all levels of internal management and staff, and external visitors.

Responsibilities

• Manage daily office routines including handling internal/external communications, monitoring supplies, maintaining the office calendar, preparing reports, and executing special projects.
• Track departmental spending, reconcile purchasing card statements, and handle transactions with approved vendors.
• Assist with financial procedures, generate financial reports, and maintain bookkeeping.
• Arrange meetings and provide support for events; arrange catering for internal events; assist visitors with lodging and transportation.
• Support collections management and research use including basic inventorying and responding to basic reference requests.
• Assist with administration of Temporary workers and work-study students.
• Arrange staff travel and prepare travel expense reports.

Skills

Excellent communication, interpersonal

Education

Associate Bref Degree or equivalent

Tools

WebFinance

Job description

The Legacy Center at Drexel University, located on the Queen Lane Campus in Philadelphia, seeks an Administrative Coordinator to support daily operations and greet internal staff and external visitors.

Responsibilities include managing office routines, tracking spending, preparing reports, coordinating meetings and events, and assisting with temporary staff and travel reimbursements. Salary is $18.89–$28.33 per hour; non-exempt with opportunities for growth.