Recruitment Coordinator, Westphal College

Drexel University; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 68,000; Full time

Job summary

Drexel University in Philadelphia, PA seeks a Recruitment Coordinator to manage day-to-day operations of the College's recruitment office supporting undergraduate, graduate, transfer, and retention initiatives. You will coordinate events, manage CRM records, and ensure efficient enrollment processes, acting as a primary contact for prospective students and campus partners.

This hybrid role requires in-person presence three days a week and a commitment to delivering a welcoming, organized

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• Experience in administrative support, admissions, recruitment, or higher education.
• Excellent organizational skills and attention to detail.
• Strong customer service orientation and verbal/written communication.
• Ability to manage multiple priorities and deadlines.
• Ability to work evenings and weekends throughout the year.
• Willingness to travel regionally for events as needed.

Responsibilities

• Coordinate planning and execution of recruitment events (open houses, programs, information sessions, campus visits, and fairs).
• Manage recruitment office operations: scheduling, travel, purchasing, vendor coordination, materials, and logistics.
• Maintain CRM and student information records; route inquiries and generate routine reports.
• Coordinate visits for prospective students and families, including itineraries and meetings.
• Coordinate recruitment communications, registrations, mailings, and follow-up activities.
• Provide administrative support to leadership, including meeting coordination, document prep, and expense reconciliation.
• Other duties as assigned.

Skills

Organizational skills

Customer service

Multitasking

Evenings/weekends availability

Regional travel

Education

Bachelor's degree or equivalent

Tools

CRM/database proficiency

Job description

Job no: 507146

Work type: Full-Time

Location: University City - Philadelphia, PA

Categories: Drexel University, Westphal College of Media Arts & Design

Job Summary

The Recruitment Coordinator is responsible for coordinating the day-to-day operational, administrative, and logistical functions of the College's recruitment office in support of undergraduate, graduate, transfer, and retention initiatives. Working closely with the Executive Director of Recruitment and Associate Director of Graduate Recruitment, this position coordinates recruitment events, manages recruitment systems and communications, maintains recruitment records, and provides operational support that ensures the efficient execution of the College's enrollment strategies. The Recruitment Coordinator serves as a primary point of contact for prospective students and campus partners while supporting a welcoming, organized, and responsive recruitment experience.

This is a hybrid position, working in person 3 times a week.

Essential Functions

• Coordinate the planning and execution of recruitment events, including open houses, admitted student programs, graduate information sessions, campus visits, virtual events, college fairs, and other enrollment activities.
• Coordinate recruitment office operations, including scheduling, travel arrangements, purchasing, vendor coordination, recruitment materials, inventory management, shipping, and event logistics.
• Maintain recruitment records within CRM and student information systems; manage inquiry routing, update prospect records, generate routine reports, and support communication workflows to ensure accurate recruitment data.
• Coordinate prospective student and family visits by scheduling appointments, arranging faculty meetings, coordinating tours, preparing itineraries, and ensuring a positive visitor experience.
• Coordinate recruitment communications, event registration, mailings, promotional materials, and follow-up activities in collaboration with the recruitment team and campus partners.
• Provide administrative support to the Executive Director of Recruitment and Associate Director of Graduate Recruitment, including meeting coordination, document preparation, purchasing, expense reconciliation, and special projects.
• Other duties as assigned.

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 of experience in administrative support, customer service, admissions, recruitment, marketing, event coordination, or higher education.
• Excellent organizational skills.
• Strong customer service orientation.
• Ability to manage multiple priorities.
• Ability to work evenings and weekends throughout the year.
• Ability to travel regionally a few times a year as needed to represent the College at events.

Preferred Qualifications

• CRM/database proficiency.
• Event coordination experience.

Location

• University City - Philadelphia, PA

Additional Information

This position is classified as Exempt, grade I. Compensation for this grade ranges from $45,330 - $68,000 per year. Please note that the offered rate for this position will vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure.

Advertised: Aug 21 2026 Eastern Daylight Time

Applications close: Sep 11 2026 Eastern Daylight Time