Administrative Coordinator

Drexel University; Philadelphia (Philadelphia County); On-site; USD 26,000 - 39,000; Full time

Job summary

The Legacy Center at Drexel University, located on the Queen Lane Campus in Philadelphia, seeks an Administrative Coordinator to support daily operations and greet internal staff and external visitors.

Responsibilities include managing office routines, tracking spending, preparing reports, coordinating meetings and events, and assisting with temporary staff and travel reimbursements. Salary is $18.89–$28.33 per hour; non-exempt with opportunities for growth.

Qualifications

• Minimum of an Associate's Degree or the equivalent combination of education and work experience.
• Minimum of 1 year of experience.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work well with all levels of internal management and staff, and external visitors.

Responsibilities

• Manage daily office routines including handling internal/external communications, monitoring supplies, maintaining the office calendar, preparing reports, and executing special projects.
• Track departmental spending, reconcile purchasing card statements, and handle transactions with approved vendors.
• Assist with financial procedures, generate financial reports, and maintain bookkeeping.
• Arrange meetings and provide support for events; arrange catering for internal events; assist visitors with lodging and transportation.
• Support collections management and research use including basic inventorying and responding to basic reference requests.
• Assist with administration of Temporary workers and work-study students.
• Arrange staff travel and prepare travel expense reports.

Skills

Excellent communication, interpersonal

Education

Associate Bref Degree or equivalent

Tools

WebFinance

Job description

Located in the heart of Philadelphia, Drexel University is a comprehensive, global, R1-level research institution with a unique model of experiential learning that combines academic rigor with one of the nation's premier cooperative education programs . Drexel was founded in 1891 to provide educational opportunities for people of all backgrounds. Today, we continue to prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change. Learn more about Drexel and our shared values .

Drexel offers its highly engaged faculty and professional staff a comprehensive and world-class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award-winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non-certification programs. Drexel also participates in a tuition exchange program for dependents with other higher education institutions. For more information on our extensive benefit offerings, please review Drexel's Benefits Brochure .

Job no: 507113
Work type: Full-Time
Location: Queen Lane Campus - Philadelphia, PA
Categories: Drexel University, College of Medicine

Job Summary

The Legacy Center stewards the history of the health sciences at Drexel University, with a focus on women in medicine, supporting internal and external researchers, programming, and collections managementThe Administrative Coordinator (AC) provides support ensuring efficient operation of the department administrative needs. The AC is the initial point of contact for the Legacy Center, interacting with internal staff, and external users and visitors.

Essential Functions

• Manage daily office routines including but not limited to handling initial internal and external communications, monitoring and re-ordering supplies, maintaining the office calendar, preparing reports, and executing special projects as assigned.
• Track departmental spending, reconciling purchasing card statements, and handle transactions with approved vendors.
• Assist with financial procedures, generate financial reports, and maintain necessary bookkeeping.
• Arrange meetings and provide support for physical and virtual events; arrange catering needs for internal events; provide general assistance to visitors with lodging and transportation issues.
• Support collections management and research use including basic inventorying and responding to basic reference requests.
• Assist with administration of Temporary workers and work-study students.
• Arrange for staff travel and prepare and submit travel expense reports.
• Other duties as assigned

Required Qualifications

• Minimum of a Associate's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 year of experience.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work well with all levels of internal management and staff, and external visitors.

Preferred Qualifications

• Experience with academic institutional software such as WebFinance.

Location

• Queen Lane Campus - Philadelphia, PA

Additional Information

This position is classified as Non-Exempt, grade H. Compensation for this grade ranges from $18.89 -$28.33per hour. Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

Advertised: Aug 17 2026 Eastern Daylight Time
Applications close: Aug 31 2026 Eastern Daylight Time

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals fromdiverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectfulenvironment enriches the University community and the educational and employment experience of itsmembers. The University prohibits discrimination against individuals on the basis of race, color,national origin, religion, sex, sexual orientation, disability, age, status as a veteran or specialdisabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or relatedmedical conditions and any other prohibited characteristic. Please visit our Policies page to view allUniversity policies related to Human Resources and News and Announcements for workplace postings.

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Printed copies of this report are also available by calling the Public Safety Administrative Office,215.895.1550.

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