Executive Assistant

Drexel University; Reading (Berks County); On-site; USD 52,000 - 79,000; Full time

Job summary

Drexel University seeks an administrative professional to support the Associate Dean for the Tower campus of the College of Medicine and the Senior Associate Dean of Student Affairs. The role requires independence, prioritization, and strong attention to detail in a fast-paced environment, with notable interaction across faculty, students, and staff.

The candidate should have a Bachelor's degree and at least three years of administrative experience, with proficiency in Microsoft Office and data

Qualifications

• Bachelor's degree or the equivalent combination of education and work experience.
• Minimum of 3 years of experience in administrative support.
• Excellent computer skills and proficiency using Microsoft Office Suite.

Responsibilities

• Provide administrative support for the Associate Dean, Regional Campus by maintaining calendar and scheduling meetings.
• Coordinate and manage staff and faculty search processes and interview days.
• Prepare materials for appointments, meetings, travel arrangements, and event planning as needed.
• Handle data entry, data collection, and routine communications with students, faculty, staff, and administration.
• Assist in organizing programs, events, and activities and coordinate logistics.
• Serve as the primary point of contact for faculty, students, and administrators seeking meetings with Deans.

Skills

Microsoft Office Suite

Email management

Data analysis

Education

Bachelor's degree

Job description

Located in the heart of Philadelphia, Drexel University is a comprehensive, global, R1-level research institution with a unique model of experiential learning that combines academic rigor with one of the nation's premier cooperative education programs . Drexel was founded in 1891 to provide educational opportunities for people of all backgrounds. Today, we continue to prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change. Learn more about Drexel and our shared values .

Drexel offers its highly engaged faculty and professional staff a comprehensive and world-class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award-winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non-certification programs. Drexel also participates in a tuition exchange program for dependents with other higher education institutions. For more information on our extensive benefit offerings, please review Drexel's Benefits Brochure .

Job Summary

This position provides administrative support to the Associate Dean for the Tower campus of the Drexel University College of Medicine and the Senior Associate Dean of Student Affairs. The successful candidate will be a self-starter who can work independently, prioritize tasks, and maintain strong attention to detail in a fast-paced environment. Strong interpersonal skills and facility across a wide range of situations are required for interactions with faculty, students, and administrative staff across the medical school and Tower Health.

Essential Functions

• Provide administrative support for the Associate Dean, Regional Campus by maintaining calendar, scheduling meetings and sending out Zoom video conference links for meetings as directed.
• Organize and manage all WR staff and faculty search processes, including coordinating screening activities, scheduling and overseeing in-person interview days, and ensuring consistent, efficient procedures that support fair evaluation of qualified candidates.
• Coordinate and prepare materials for appointments and meetings, including travel arrangements, document preparation, correspondence, and event planning as needed.
• Order and maintain office supplies, perform data entry and data collection, and manage routine and time-sensitive communications with students, faculty, staff, and administration.
• Assist in organizing programs, events, and activities, including room and food coordination and logistic management.
• Obtain and provide relevant information for scheduled appointments, including travel arrangements, document preparation, letter writing, coordinating the preparation of meetings and events when needed.
• Serve as the primary point of contact for faculty, students, administrative leaders, Tower Health representatives, and other community stakeholders seeking meetings with the Deans.
• Meet and greet visitors, direct inquiries to appropriate personnel.
• Schedule, attend, take minutes, and provide administrative support for assigned committee meetings and assigned project-based work.
• Participate in search committees and provide support with search processes, maintaining a consistent and efficient search.
• Maintain task assignments and meeting deadlines; collaborate with faculty and staff in projects to meet set goals.
• Serve as the primary point of contact for faculty and staff to the WR Office of Student Affairs, serving as a liaison to appropriate Student Affairs functions and/or staff, and scheduling meetings with the Senior Associate Dean of Students Affairs as needed
• Handle student promotions and appeals meetings, time sensitive student matters, filing student notes and relevant documents in an accurate and timely manner.
• Schedule one-on one meetings for students with the Senior Associate Dean for Student Affairs.
• Other duties as assigned.

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 3 years of experience in administrative support.
• Excellent computer skills and proficiency using Microsoft Office Suite.
• Ability to create documents, spreadsheets, presentations, and manage email efficiently.
• Basic data analytic skills.

Preferred Qualifications

• Experience working in an academic institution.

Physical Demands

• Typically sitting at a desk/table

Location

• Reading Campus - Reading, PA

Additional Information

This position is classified as Exempt, grade J. Compensation for this grade ranges from$52,360 - $78,530per year. Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

Advertised Dates

• Advertised: Aug 17 2026 Eastern Daylight Time
• Applications close: Sep 17 2026 Eastern Daylight Time

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals fromdiverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectfulenvironment enriches the University community and the educational and employment experience of itsmembers. The University prohibits discrimination against individuals on the basis of race, color,national origin, religion, sex, sexual orientation, disability, age, status as a veteran or specialdisabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or relatedmedical conditions and any other prohibited characteristic. Please visit our Policies page to view allUniversity policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the joboffer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act (Clery Act) publishes the DrexelUniversity Security & Fire Safety Annual Report for current and prospective studentsand employees. This report contains important safety information and crime statistics for the previousthree years. These statistics pertain to reported crimes that have occurred on campus, in certainnon-campus buildings or properties that are owned or controlled by Drexel University, and on publicproperty within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office,215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can beobtained by visiting their website.