Administrative Coordinator, Real Estate & Permitting

Drees Company; Cleveland (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision

Life, AD&D, and critical illness

Wellness rewards

401(k) savings plan

Profit Sharing

Paid time off with tenure

Tuition reimbursement

Disability and parental leave

Employee discount on Drees Homes

Employee Assistance Program

Job summary

Drees Homes in Cleveland, OH is hiring an administrative professional for the Elevate Division. You will process contracts, permits and closing documents with accuracy and timeliness.

Responsibilities include contractor registrations, permit tracking with municipalities, invoice processing, and maintaining project files and marketing materials. The role requires strong IT skills, real estate knowledge, and a Monday–Friday 8 AM–5 PM schedule with possible overtime.

Qualifications

• Previous administrative experience; homebuilder experience helpful.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills.
• Detail minded with strong organization and follow-up.
• College degree preferred (Bachelor's or Associate).
• Experience in real estate, new home sales or marketing is a plus.

Responsibilities

• Manage contractor registrations, vendor setup, and permit applications.
• Build relationships with municipalities and track permitting progress.
• Coordinate print redraws, process invoices, and support coordination duties.
• Audit contracts, track commissions, assist with sales coordination, and manage documents.
• Maintain inventory and ensure updates to company sites and platforms.
• Assist in marketing materials, signage, and general admin for the GM.
• Process real estate tax bills, checks, and deposits; support closings.
• Prepare closing packages and monitor loan draws and occupancy certificates.
• Attend sales meetings and ensure HUD-1 statements are accurate.
• Maintain files, track closing information, and notify management of delays.

Skills

Administrative experience

Computer literacy

Excellent communication

Detail oriented

Initiative / independent judgment

Real estate / new home sales knowledge

Education

Bachelor's or Associate's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Drees Homes in Cleveland, OH is hiring an administrative professional for the Elevate Division. You will process contracts, permits and closing documents with accuracy and timeliness.

Responsibilities include contractor registrations, permit tracking with municipalities, invoice processing, and maintaining project files and marketing materials. The role requires strong IT skills, real estate knowledge, and a Monday–Friday 8 AM–5 PM schedule with possible overtime.