Administrative Assistant- Elevate

Drees Company

Cleveland (OH)

On-site

USD 40,000 - 55,000

Full time

2 days ago

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Benefits offered by this job

Medical, dental, and vision

Life, AD&D, and critical illness

Wellness rewards

401(k) savings plan

Profit Sharing

Paid time off with tenure

Tuition reimbursement

Disability and parental leave

Employee discount on Drees Homes

Employee Assistance Program

Job summary

Drees Homes in Cleveland, OH is hiring an administrative professional for the Elevate Division. You will process contracts, permits and closing documents with accuracy and timeliness.

Responsibilities include contractor registrations, permit tracking with municipalities, invoice processing, and maintaining project files and marketing materials. The role requires strong IT skills, real estate knowledge, and a Monday–Friday 8 AM–5 PM schedule with possible overtime.

Qualifications

Previous administrative experience; homebuilder experience helpful.
Proficient with Word, Excel, PowerPoint and Outlook.
Excellent written and verbal communication skills.
Detail minded with strong organization and follow-up.
College degree preferred (Bachelor's or Associate).
Experience in real estate, new home sales or marketing is a plus.

Responsibilities

Manage contractor registrations, vendor setup, and permit applications.
Build relationships with municipalities and track permitting progress.
Coordinate print redraws, process invoices, and support coordination duties.
Audit contracts, track commissions, assist with sales coordination, and manage documents.
Maintain inventory and ensure updates to company sites and platforms.
Assist in marketing materials, signage, and general admin for the GM.
Process real estate tax bills, checks, and deposits; support closings.
Prepare closing packages and monitor loan draws and occupancy certificates.
Attend sales meetings and ensure HUD-1 statements are accurate.
Maintain files, track closing information, and notify management of delays.

Skills

Administrative experience

Computer literacy

Excellent communication

Detail oriented

Initiative / independent judgment

Real estate / new home sales knowledge

Education

Bachelor's or Associate's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we have cared for our employees and customers, which is why we rank as the 19th largest privately-owned builder in the country and have a history of long-tenured employees. We are proud to be named a U.S. Best Managed Company in 2022, 2023, 2024, and 2025, a program sponsored by Deloitte Private and The Wall Street Journal, and to be officially certified as a Great Place to Work for the last three years. Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.

Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.

Responsibilities/Qualifications

BUILD YOUR CAREER WITH DREES HOMES!

We are seeking enthusiastic candidates for an administrative position in our Cleveland, OH Division. In this position, you will be responsible for prompt, accurate processing of contracts, permits and closing documents for the Elevate Division.

Primary Duties And Responsibilities

Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings.
Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place.
Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements.
Ensure all funds are eceived and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies.
Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies.

Requirements, Knowledge And Skills

Previous administrative experience; homebuilder experience helpful
Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook
Excellent written and verbal communication skills
Detail-minded with excellent organizational and follow up skills
Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus
Display a friendly, personable and approachable manner
Ability to take the initiative and exercise independent judgment College degree (Bachelor's or Associates) preferred

The schedule of this position will be Monday - Friday 8 AM - 5 PM, plus additional hours as necessary.

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