Administrative Assistant - Real Estate & Construction Operations

The Drees Company; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) savings plan

Paid time off

Tuition reimbursement

Long and short disability

Parental leave

Employee discount program

Job summary

Drees Homes in Cleveland, OH is seeking an organized Administrative Coordinator to process contracts, permits and closing documents for the Elevate Division. You will coordinate registrations, work with municipalities, and support the General Manager.

The role requires strong computer skills, excellent written and verbal communication, and the ability to manage multiple tasks in a fast-paced environment, with a Monday–Friday schedule and potential extra hours.

Qualifications

• Previous administrative experience; homebuilder experience helpful
• Proficient in Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• Detail-minded with excellent organizational and follow up skills
• College degree preferred
• Schedule: Monday - Friday 8 AM - 5 PM, plus additional hours as necessary

Responsibilities

• Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
• Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
• Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
• Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
• Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to company platforms.
• Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.

Skills

Administrative experience

Communication skills

Organizational skills

Initiative

Teamwork

Education

Bachelor's or Associate degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Drees Homes in Cleveland, OH is seeking an organized Administrative Coordinator to process contracts, permits and closing documents for the Elevate Division. You will coordinate registrations, work with municipalities, and support the General Manager.

The role requires strong computer skills, excellent written and verbal communication, and the ability to manage multiple tasks in a fast-paced environment, with a Monday–Friday schedule and potential extra hours.