Senior Executive Assistant

BioSpace; Thousand Oaks (CA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive benefits

Bonus program

Stock-based long-term incentives

Flexible work models

Job summary

Amgen, a Thousand Oaks biotech leader, seeks a Senior Executive Assistant to support the Vice President of Investor Relations and the IR team. You will manage complex calendars, coordinate investor meetings, and assist with travel and events in a fast-paced, confidential environment.

The role requires discretion, superb organizational skills, and the ability to interact with senior executives, investors, and analysts worldwide.

Qualifications

• Associates degree or higher with several years of admin experience.
• High school diploma and 6+ years in admin role acceptable.
• Experience supporting Investor Relations or other external-facing teams is a plus.
• Strong written and verbal communication across senior stakeholders.

Responsibilities

• Provide senior-level administrative support to VP of Investor Relations and team.
• Manage complex calendars, internal and external meetings, and travel.
• Coordinate investor meetings with analysts and external firms.
• Plan and execute investor conferences and events.
• Handle expense reports and related admin tasks.
• Assist with presentations and meeting materials as needed.
• Maintain confidentiality for sensitive market information.
• Collaborate with cross-functional teams to coordinate activities.
• Oversee Investor Relations hotline and inbox triage.

Skills

Exceptional written verbal comms

Strong organizational skills

Independent worker

Discretion and confidentiality

Education

Associates degree

High school diploma / GED

Bachelor’s degree

Tools

Microsoft 365

Concur

SAP/Ariba

SharePoint

Job description

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant, Investor Relations

What you will do

Lets do this. Lets change the world. Reporting to the Vice President of Investor Relations, the Senior Executive Assistant (SEA) provides high-level administrative and operational support to the Vice President and Investor Relations team. This highly visible role requires frequent interaction with senior executives, investors, analysts, external firms, and cross-functional partners.

The SEA manages complex calendars, internal and external meetings, domestic and international travel, and investor conferences and events. The role requires exceptional discretion, judgment, initiative, organization, and the ability to anticipate needs and manage multiple priorities in a fast-paced, continually changing environment.

Maintain a high degree of responsiveness and accessibility to the Investor Relations team, senior executives, investors, analysts, and other key stakeholders.

Key Responsibilities

• Provide senior-level administrative support to the Vice President of Investor Relations and broader Investor Relations team.


• Proactively manage complex executive calendars, prioritizing internal and external meetings and the efficient use of executive time.


• Coordinate meetings with investors, sell-side and buy-side analysts, senior executives, external firms, and other key stakeholders.


• Coordinate domestic and international travel, including accommodations, transportation, and changing travel requirements.


• Support the planning and execution of investor conferences, analyst meetings, roadshows, earnings-related activities, and internally and externally hosted investor events.


• Coordinate meeting and event logistics, including venues, catering, audiovisual needs, materials, and attendee communications.


• Manage the Investor Relations hotline and inbox, ensuring inquiries are appropriately triaged and addressed in a timely and professional manner.


• Partner closely with executive assistants and cross-functional teams to coordinate schedules, meetings, events, and executive activities.


• Prepare and process expense reports and other administrative documentation as needed.


• Assist with presentations, reports, meeting materials, special projects, and other assignments as needed.


• Maintain the highest level of discretion and confidentiality when handling sensitive and potentially market-sensitive information.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications

• Associates degree and 4 years of administrative-related experience


• OR


• High school diploma / GED and 6 years of administrative-related experience

Preferred Qualifications

• Bachelor's degree.


• 5+ years of senior-level executive administrative experience, preferably supporting VP-level or senior executives.


• Experience supporting Investor Relations, Finance, Corporate Affairs, or another highly visible external-facing function.


• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.


• Experience with Amgen systems and tools, including Concur, SAP/Ariba, and other internal platforms, preferred.


• Demonstrated ability to leverage technology and quickly learn new tools and systems to improve efficiency.

Key Skills And Competencies

• Exceptional written and verbal communication and interpersonal skills.


• Strong organizational, time-management, and project-management skills with exceptional attention to detail.


• Ability to work independently, exercise sound judgment, take initiative, and manage competing priorities with minimal direction.


• Ability to anticipate needs, identify potential issues, and proactively develop solutions.


• Exceptional discretion when handling confidential, sensitive, and potentially market-sensitive information.


• Strong collaboration skills with the ability to build effective relationships across all levels and with external stakeholders.


• Flexible, resourceful, and solutions-oriented, with a high degree of ownership and accountability.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In Addition To The Base Salary, Amgen Offers a Total Rewards Plan, Based On Eligibility, Comprising Of Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities That May Include

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts


• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan


• Stock-based long-term incentives


• Award-winning time-off plans


• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.