Administrative Coordinator: Railway Ops & Mechanical Services

Strasburg Rail Road Company; Strasburg Township (PA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Disability insurance (short-term &长)

Railroad retirement pension

Paid time off & holidays

Complimentary ride passes

Job summary

Strasburg Rail Road is seeking an Administrative Coordinator for Mechanical Services and Railway Operations. This on-site, full-time role supports multiple departments, handling administrative tasks, purchasing, and ERP work to keep projects moving efficiently.

You’ll transform estimates and project data into accurate records in NetSuite, prepare purchase orders, and generate reports for Finance. Training on railroad terminology is provided, with opportunities to learn freight and railway

Qualifications

• Strong organizational skills and careful attention to detail.

Responsibilities

• Support Mechanical Services contract projects from setup through closeout.
• Turn approved estimates, material requirements, and project information into accurate project, customer, and purchasing records in NetSuite.
• Prepare purchase orders and purchasing documentation based on approved requirements and specifications.
• Prepare project reports and compile billing support documentation for Finance.
• Assist with contract and change-order administration, including preparing, routing, tracking, and filing documents.
• Follow up on outstanding items so paperwork never holds up a project, purchase, report, or invoice.
• Provide data entry, recordkeeping, and reporting support for the Freight, Mechanical, and Railway Departments

Skills

Organizational skills

Attention to detail

Multitasking

MS Excel

MS Word

MS Outlook

Communication

Purchasing controls

Confidentiality

Railroad operations basics

Education

Associate's or Bachelor's degree in business/accounting/finance

Tools

NetSuite

ERP software

CRM software

Job description

Strasburg Rail Road is seeking an Administrative Coordinator for Mechanical Services and Railway Operations. This on-site, full-time role supports multiple departments, handling administrative tasks, purchasing, and ERP work to keep projects moving efficiently.

You’ll transform estimates and project data into accurate records in NetSuite, prepare purchase orders, and generate reports for Finance. Training on railroad terminology is provided, with opportunities to learn freight and railway